Centralized Payment (Disbursement) Officer (FMG/PA 1)

Summary

The Centralized Payments (Disbursement) Officer is responsible for preparing requisitions and withdrawal orders, posting of warrants to the Treasury Management Module (TMM), and making Journal entries, so that a complete set of records related to GOJ expenditure can be produced each month. This position requires the processing of a large volume of transactions/payments submitted by the Ministries, Departments and Agencies (MDAs) to the Central Treasury Management System (CTMS) daily. 💰Basic Salary: $3,501,526 - $4,709,163 JMD per annum.

Responsibilities

• Summary of the broad purpose of the position in relation to Government’s goals and strategies:

  • • To prepare all requisitions and withdrawal orders (Public Debt, Recurrent, Capital and Statutory) as they relate to the monthly warrant;
  • • To ensure accurate and timely funding of the Central Payment Account (CPA);
  • • To maintain proper systems and procedures for accurate and timely payment of the Ministries Departments and Agencies (MDAs’) daily uploads;
  • • To prepare the relevant records and reports related to GOJ expenditure;
  • • To maintain the Cash Books for the CPA and ACH bank accounts.

• Technical:

  • • Posts the warrant to the TMM for certification;
  • • Prepares and submits requisitions and withdrawal orders for checking;
  • • Prepares and submits Journal Vouchers via the TMM for certification;
  • • Posts rejected payments for return to MDAs to the TMM for correction and approval
  • • Prepares daily cash books for the CPA and ACH accounts;
  • • Prepares manual and systems payments;
  • • Assists with preparation of monthly and other reports;
  • • Inserts manual payment vouchers on GFMS;
  • • Inserts foreign exchange rates in GFMS;
  • • Performs any other related duties that may be assigned from time to time.

Required Skills

• Core:

  • • Good oral and written communication skills
  • • Customer quality focus
  • • Good problem-solving and decision-making skills
  • • Good analytical skills
  • • Results focus
  • • Integrity

• Technical:

  • • Applies intermediate knowledge of Accounting and Reporting Practices
  • • Intermediate knowledge of required Legislations, Policies and Procedures
  • • Applies appropriate accounting and reporting treatment for transactions
  • • Demonstrates general awareness of fraud mitigation actions
  • • Demonstrates and maintain procedures to meet existing and changing financial operations/regulatory requirements
  • • Demonstrates intermediate knowledge of auditing requirements
  • • Monitor various activities and processes and identifies risk for discussion with supervisor and implement agreed corrective actions
  • • Reviews the accuracy and legitimacy of reports, statements, accounts and related documents to ensure conformance with established/agreed
  • • Good knowledge of public treasury operations
  • • Knowledge of Government Accounting
  • • Sound knowledge of computerized accounting system
  • • Knowledge of international Public Sector Accounting Standards (IPSAS

Qualifications

• • BSc. Degree in Accounting or Management Studies with Accounting; or
• • BBA Degree; or
• • ACCA Level 2; or
• • NVQJ Level 5; or
• • ASc. Degree in Accounting, MIND along with Diploma in Government Accounting, MIND;
• • Three (2) years’ experience in Accounting preferably in the Public Sector.

Additional Information and Instructions

• Special Condition Associated with the Job:

  • • Pressured working conditions with numerous critical deadlines;
  • • Individual must have a keen eye for detail and be able to demonstrate exceptional time management;
  • • Work may extend to weekends and public holidays subject to the GOJ project implementations.

Applications accompanied by résumés should be submitted no later than Tuesday, 28th January, 2025 to: Director Human Resource Management and Development Accountant General's Department 21 Dominica Drive Kingston 5 📧 Email: careers@treasury.gov.jm ℹ️ Subject: Centralized Payment (Disbursement) Officer (FMG/PA 1) 🔑 Important Notes: Only shortlisted applicants will be contacted.

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