Records Officer 1 (PIDG/RIM 2)

Summary

Under the general supervision of the Director, Human Resource Management and Development, the Records Officer provides registry-related support services to the Human Resource Branch, in order to facilitate personnel records, both in electronic and physical forms, that are accurate, up to date and of integrity. 💰 salary range $1,711,060 - $2,301,186 JMD per annum

Responsibilities

• • Creates, updates and maintains physical personnel files, for auditing purposes;
• • Receives, stores and retrieves information and files, as per request;
• • Files correspondence in chronological order, via referencing the Minute Sheets;
• • Responds to queries about records and files;
• • Digitizes all documents on employees’ personnel files and uploads onto the MyHr+ system;
• • Maintains personnel files on MyHr+ system, through periodic updates;
• • Updates start date for functional situations, which includes rehire, temporary employment or end of contract on the MyHr+ system;
• • Sorts documents and uploads to specific folders, based on prescribed standards, for upload to the MyHr+ system;
• • Manages the movement of files in and out of the HR Registry;
• • Creates label for shelves and cabinets, and ensures that files are appropriately filed in cabinets;
• • Updates employees’ leave information, from time to time, on the MyHr+ system;
• • Provides assistance to internal and external clients on issues relating to the MyHr+;
• • Sorts and dispatches mail/correspondence to customers/clients;
• • Assists with research requests;
• • Performs other related duties that may be assigned, from time to time.

Required Skills

• • Excellent interpersonal and customer service skills
• • Good oral and written communication skills
• • Appropriate personal presentation and decorum
• • Knowledge of Microsoft Office Suite and search engines
• • Ability to multi-task
• • Able to use initiative
• • Confidential
• • Sound integrity

Qualifications

• • Graduated from a Secondary Institution with four (4) subjects at the CXC or GCE ‘O’ Level, including English Language and a numeric subject, plus three to four (3 – 4) years’ experience as a Records Clerk, or an equivalent academic training and experience.

Additional Information and Instructions

Applications accompanied by résumés should be submitted no later than Monday, 30th June, 2025, to: Director, Human Resource Management & Development Ministry of Tourism 64 Knutsford Boulevard Kingston 5 ✉️ Email: hrm@mot.gov.jm ℹ️ Subject: Records Officer 1 (PIDG/RIM 2) 📜 N.B. Please include the job title in the subject line of your email. ⚠️ Please note: Only shortlisted applicants will be contacted.

Share This Job