Senior Internal Auditor (FMG/AS 3)

Summary

Under the supervision of the Board of Directors and the Executive Director, the incumbent is responsible for leading the audit and assessment of internal policies and procedures, to monitor adherence to internal controls and functioning, to maintain the integrity of the Organization and its operations. The incumbent is also responsible for planning, coordinating and directing the work of the Audit Team, conducting Value for Money (VFM) and Risked-based audits of sensitive or complex nature of the Commission. The Audit Supervisor also provides a report of the adequacy, efficiency and effectiveness of the internal controls implemented by Management and recommend solutions or corrective measures where applicable.

Responsibilities

• Management / Administrative:

  • • Reviews and revises the Organization's Audit policies and procedures in accordance with Auditing Standards.
  • • Participates in the Organization's Operational and Strategic Planning process, prepares and monitors the Units Operational Plan and Budget ensuring the work of the Unit is carried out according to plan and agreed targets achieved.
  • • Plans Audit Assignments, the Unit’s Budget preparation, the Unit’s Quality Assessment Programme and any other activities associated with the Unit’s Administrative functions (Time Sheets, Evaluations etc).
  • • Develops Team and Individual Work Plans.
  • • Represents the Organization at meetings, conferences and functions as directed.
  • • Provides guidance/advice to the Executive Director, Director, Compliance and Risk Management and managers on Internal Audit matters.
  • • Represents the Internal Audit Unit at disciplinary hearings, meetings and other functions as required.
  • • Conducts special audits/investigations in accordance with auditing standards and liaises with external agencies where necessary.
  • • Submits Quarterly Reports to the respective recipients.
  • • Maintains confidentiality, professionalism and integrity of the Unit.

• Technical/ Professional:

  • • Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching.
  • • Conducts Risk Assessment to determine areas of risk and audit focus.
  • • Develops Risk Matrix and Audit Programme as it relates to each assignment.
  • • Leads and manages the team within the Internal Audit Unit in the achievement of the stated objectives.
  • • Develops and maintains current audit procedures and guidelines to identify deviation from the system of internal controls.
  • • Liaises with external auditors where appropriate in the preparation of an Audit Plan.
  • • Manages the preparation of Audit programmes for the examination and assessment of the audit area.
  • • Conducts site visits as necessary to monitor audit progress and/or provides guidance and on the job training.
  • • Reviews and signs off Working Papers for all audits undertaken by the Audit Division.
  • • Ensures Audit Reports are prepared, stating deficiencies, implications, makes recommendations and submits report to the Executive Director/Director, Compliance and Risk Management and Divisional Heads.
  • • Meets with the Executive Director/Director, Compliance and Risk Management and Divisional Heads to discuss audit findings.
  • • Follows-up Divisional Heads responses to Audit Reports to determine whether deficiencies are corrected, improved procedures are implemented, and internal controls are being adhere to.
  • • Attends operational meetings where the Audit unit has a key role in the development and verification of systems.
  • • Ensures the security of Audit Files.
  • • Facilitates the compliance by the Divisions with Internal Auditing Standards.
  • • Obtains and reviews audit evidence and documents audit conclusions.
  • • Prepares Draft Auditor’s Opinion based on evidence gathered, an understanding of the process and risk.
  • • Communicates audit progress and findings by providing information and highlighting unresolved issues.
  • • Provides technical advice to Divisions on various issues based on reports submitted.
  • • Provides technical advice at meetings, in matters concerning Financial Management, Accounting or Audit and compliance with the requisite Acts, Regulations and Rules of the Commission.
  • • Assesses statutory records for compliance with Rules and applicable accounting standards, and all applicable acts.
  • • Monitors the implementation of relevant internal control systems.
  • • Prepares audit procedures and sets performance targets.
  • • Ensures the effectiveness of Internal Controls and the accuracy of financial records.
  • • Assesses the results of the audit.
  • • Liaises with Divisions being audited to ensure compliance with audit procedure, clarify (where necessary) any problems arising, and conduct on the job training.
  • • Prepares and submits timely and accurate report on deviations or departure from the approved system of controls and recommends changes for a more effective and efficient system on a quarterly basis.
  • • Maintains records to indicate work in progress and to facilitate monitoring of replies to audit reports/queries.
  • • Collects, organizes and analyzes information on sensitive and complicated audit assignments.

• Customer Service:

  • • Maintains customer service principles, standards and measurements.
  • • Identifies and incorporates the interests and needs of customers in business process design.
  • • Ensures critical success factors are identified and meets expectations.

• Human Resource:

  • • Monitors and evaluates the performance of direct reports, prepares Performance Appraisals and recommends and/or initiates corrective action where necessary to improve performance and/or attaining established personal and/or organizational goals.
  • • Participates in the recruitment of staff for the Unit and recommends transfer, promotion, termination and leave in accordance with established Human Resource policies and procedures.
  • • Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching.
  • • Facilitates welfare and development of staff in the Division/Unit.
  • • Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Unit’s and Organization’s goals.
  • • Contributes to the development and implementation Succession Planning Framework in collaboration with the Human Resource Division through the development of Procedural Manuals and other duties prescribed within the Framework.
  • • Prepares and conducts presentations on the role of the unit for the Orientation Programme.
  • • Performs other related duties as assigned by Permanent Secretary.

• Other:

  • • Performs all other duties and functions as may be required from time to time.

Required Skills

• Core:

  • • Good leadership, Interpersonal and people management skills.
  • • Good oral and written communication skills.
  • • Excellent customer relations skills.
  • • Sound personal and professional integrity.
  • • Confidentiality and integrity are exercised.
  • • Ability to utilise initiative.
  • • Adherence to standards and best practices.
  • • Ability to adapt to changing environments and be flexible.
  • • Ability to multi-task.
  • • Attention to detail.
  • • Ability to exercise maximum amount of patience.
  • • Good problem-solving skills and tenacity.
  • • Ability to lead and work in teams.

• Technical:

  • • Proficiency in the use of Microsoft Office tools.
  • • Knowledge of and utilisation of conflict management strategies
  • • Knowledge of records keeping.
  • • Knowledge of IT systems auditing.
  • • Excellent knowledge of the organization's policies and procedures.
  • • Excellent presentation, oral and written communication skills.
  • • Comprehensive knowledge of the Public Finance Legal Framework.
  • • Comprehensive knowledge and experience of the Government of Jamaica operations and of public sector issues.
  • • Comprehensive understanding of the public expenditure policy environment and the aims and methods of public sector modernization.
  • • Comprehensive knowledge of current auditing principles, techniques and procedures including value for money audits and accounting and Public Administration. (Example; Sampling Techniques, Operational Auditing and Risk Assessment.)
  • • Working knowledge of the laws, regulations and other instructions that govern theCommission.
  • • Knowledge of and utilisation of conflict management strategies.
  • • Knowledge of records keeping.

Qualifications

• • First Degree preferably in Accounts, Finance, Business Administration, Management orEconomics.
OR
• • ACCA Fundamentals or equivalent with five (5) years’ experience.

Additional Information and Instructions

• Special Conditions Associated with the Job:

  • • Required to makes trips during and outside of regular working hours.
  • • May be required to do some amount of lifting, bending, stooping and walking.
  • • May be exposed to some amount of dust.
  • • May be required to work beyond normal working hours and on weekends.
  • • Long sitting or standing.

Applications accompanied by resumes should be submitted NO LATER THAN April 25, 2025, addressed to: Executive Director Jamaica Anti-Doping Commission 1 Ballater Avenue Kingston 10 ✉️ Email: execdirector@jadco.gov.jm ℹ️ N.B. Please include the job title in the subject line of your email. We thank all for responding, however only shortlisted applicants will be contacted.

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