Senior Secretary (Level 4)

Summary

To provide effective and efficient secretarial/clerical assistance to the Manager. 💰$1,711,060 - $2,301,185 JMD per annum.

Responsibilities

• • Typing and preparing correspondence, reports and other documents
• • Accurately reproducing manuscripts and briefs prepared by the Manager
• • Taking dictation and reproducing notes into final product
• • Establishing and maintaining an effective records management system that allows for security, easy access and retrieval of information/documents
• • Processing incoming and outgoing correspondence; and ensuring that all matters are routed to the Manager or other relevant persons for attention
• • Establishing and maintaining effective liaisons with the Manager and other personnel internally and externally in order to facilitate the smooth flow of communication
• • Arranging meetings on behalf of the Manager
• • Attending meetings and preparing minutes
• • Scheduling routine and special appointments for the Manager
• • Monitoring stationery and other miscellaneous items used in the Branch

Required Skills

• • High level of confidentiality
• • Excellent interpersonal skills
• • Good decision making skills
• • Good presentation skills
• • Excellent oral and written communication skills
• • Sound time management skills
• • Ability to work on own initiative and under pressure
• • Typing/word processing speed of at least 50 words per minute
• • Excellent shorthand/note making skills
• • Ability to effectively function in a team environment
• • Ability to work quickly and under pressure to meet deadlines
• • High levels of integrity, professionalism, ethics and ability to meet confidentiality

Qualifications

• • A certificate in Administrative Management – Level 2
• • Four (4) CXC/GCE O’Level subjects including English Language
• • Graduate of a recognized Secretarial Institution
• • Three (3) years related working experience

Additional Information and Instructions

A letter of Application accompanied by a Résumé should be submitted no later than February 18, 2025 to: The Director, Human Resource Management & Development National Land Agency 35 Hope Road Kingston 10 ℹ️ Subject: Senior Secretary (Level 4) 📧 Email: jobapplications@nla.gov.jm 🔑 Please include the job title in the subject line of your email. ⚠️ Note: We appreciate all responses but only shortlisted applicants will be contacted.

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