Data Validation Officer (MIS/IT 3)

Summary

Under the direct supervision of the Deputy Registrar, the incumbent checks and verifies the work of the Data Entry and Scanning Clerk, ensuring that all entries to the Court Information Management System are timely and accurate. 💰$2,190,302 - $2,945,712 JMD per annum

Responsibilities

• • Maintains and updates computerized system of new and existing files/documents for the Division;
• • Examines and validates all entries made to the Court’s Information Management System by the Data Entry and Scanning Clerk, to ensure completeness and correctness;
• • Prepares reports on incidence of error detected in documents;
• • Updates system (example where there is judgment or some other mechanism for disposal of the matter);
• • Vets the entries made by Data Entry Scanning Clerks;
• • Prints Minute Sheets with Hearing dates for the appropriate folders;
• • Ensures that all documents for new matters received are scanned and updated to the Court’s Information Management System;
• • Ensures that all Minutes of Order and other judgements made by the Court are accurately scanned and entered into the Court’s Information Management System;
• • Assists with the generation of new Claim numbers;
• • Generates reports from the Court’s Information Management System, as requested by the Supervisor/Court Co-ordinator/Registrar;
• • Ensures that all files are properly logged in and out of the Filing Unit;
• • Scans Judgements for Court of Appeal Hearings;
• • Performs any other related duties that may be assigned from time to time.

Required Skills

• Core:

  • • Good oral and written communication skills
  • • Good time management skills
  • • Excellent Supervisory Management skills
  • • Good organizing and planning skills
  • • Good customer relations skills
  • • Good interpersonal relationship building skills
  • • Ability to work in a team
  • • Adaptability
  • • Good analytical skills
  • • Good Report Writing skills
  • • Ability to prioritize and solves problems effectively
  • • Ability to use initiative
  • • Integrity and confidentiality

• Technical:

  • • Sound knowledge and understanding of the Supreme Court procedures/operations
  • • Excellent understanding of the legal jargons/laws and subsidiary legislations
  • • Understanding of information technology tools and techniques
  • • Proficiency in utilizing existing and/or new technologies

Qualifications

• • First Degree in Computer Studies or equivalent qualification from an accredited Institution with one (1) year experience in a related field.
OR
• • Diploma in Computer Studies with (3) years related experience.

Additional Information and Instructions

Applications accompanied by Résumés should be submitted no later than Wednesday, 30th April, 2025 to: Senior Human Resource Officer Human Resource Department Supreme Court Kings Street Kingston 📧 Email: hrd@jamaicajudiciary.gov.jm 🔑 Please include the job title in the subject line of your email. ⚠️ Note: We appreciate all responses but only shortlisted applicants will be contacted.

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