Executive Secretary (OPS/SS 4)

Summary

To provide secretarial and administrative support to the Senior Director of the National Gallery of Jamaica 💰Basic Salary: $2,190,302 - $2,945,712 JMD per annum.

Responsibilities

• • Types and dispatches all correspondence, memoranda and reports generated by the Senior Director
• • Prepares minutes and action sheet and dispatches reports
• • Dispatches all correspondence generated by the Senior Director
• • Routes mail received to the Senior Director
• • Schedules and monitors appointments for Senior Director
• • Makes travel arrangements for the Senior Director
• • Maintains confidentiality of the Senior Director’s desk
• • Assists with mounting of exhibitions by providing support services, in particular, coordinating the distribution of invitations
• • Checks and delivers emails

Qualifications

• • Four (4) CXC or GCE Ordinary level subjects including English Language
• • Secretarial Diploma
• • CPS Accreditation would be an asset
• • Successful completion of the prescribed course of study at the Management Institute for National Development (MIND)
• • Proficiency in typewriting at a speed of 50 – 55 words per minute
• • Shorthand at a speed of 100 – 120 words per minute
• • Five (5) years’ secretarial experience

Additional Information and Instructions

• Special Conditions Associated with the Job:

  • • May be expected to work beyond normal working hours on weekdays and occasionally on weekends when special events such as Exhibitions are being mounted

Applications should be submitted no later than Tuesday, May 27, 2025 to: Director Human Resource Development and Management Institute of Jamaica 10 -16 East Street Kingston Email: personnel@instituteofjamaica.org.jm ℹ️ Subject: Executive Secretary (OPS/SS 4) 🔑 Please include the job title in the subject line of your email. Please note that only shortlisted applicants will be contacted.

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