Human Resource Officer (Pension Administration) (GMG/AM 4)

Summary

The incumbent will provide support within the Human Resource Branch, with particular emphasis on maintaining pension/retirement related records, pension matters, employee benefit programmes and assists with other administrative duties. 💰$5,198,035 - $6,990,779 per annum

Responsibilities

• Administrative/Managerial:

  • • Ensures that pensions/retirement documents are kept up-to-date, certified and are easily retrievable;
  • • Advises on the interpretation of employment legislation and conditions of service;
  • • Provides administrative support in respect of all HR matters;
  • • Keeps staff abreast of Human Resource policies and regulations and applies accordingly.

• Technical:

  • • Prepares retirement schedule and ensures that it captures all prospective retirees;
  • • Ensures that Period of Service Records are prepared correctly and are readily available for submission to Pensions Branch;
  • • Ensures all leave records are up-to-date to facilitate final preparation of vacation leave computation for submission to Pensions Branch;
  • • Assists in co-ordinating and preparing submissions to the Management Committee meetings;
  • • Liaises with external Government entities about conditions of service for staff;
  • • Seeks approval from respective entity regarding retirement;
  • • Advises staff on routine/simple pension matters, while referring more complex issues to Ministry of Finance and Public Service;
  • • Prepares and submits documents for the processing of retirement benefits to the Pensions Branch;
  • • Prepares schedules for long service award;
  • • Prepares documents for submission to the Public Service Establishment Division on matters relating to pre-retirement leave and the linking of service;
  • • Performs any other related duties that may be assigned from time to time.

Required Skills

• Core:

  • • Excellent communication and interpersonal skills
  • • Customer and quality focus
  • • Teamwork and co-operation
  • • Integrity
  • • Compliance
  • • Interpersonal skills
  • • Change management

• Technical:

  • • Initiative
  • • Problem solving and decision making
  • • Planning and organizing
  • • Use of technology - Proficiency in the use of relevant computer applications (Microsoft Office)
  • • Excellent knowledge of the Pensions Act and Regulations
  • • Knowledge of Human Resource Management techniques and practices
  • • Good knowledge of Public Service Regulations and Staff Orders
  • • Ability to exercise sound judgement and convictions of purpose
  • • Ability to prioritize amongst conflicting demands and make rational decisions based on sound understanding of the facts in limited time

Qualifications

• • Bachelor’s Degree in Human Resource Management, Management Studies or Public Administration.
• • Minimum of three (3) years’ working experience in a related area in an organization of similar size and complexity

Additional Information and Instructions

Special Conditions Associated with the Job 📍 May be required to work beyond regular working hours 📩 Applications should be emailed to hr@mtw.gov.jm no later than Tuesday, 31st December, 2024 t, to the attention of: The Permanent Secretary Ministry of Science, Energy, Telecommunications and Transport PCJ Building, 36 Trafalgar Road Kingston 10 ✉️ Email: hr@mtw.gov.jm ℹ️ Subject Line: Human Resource Officer (Pension Administration) (GMG/AM 4) ⚠️ Note: Only shortlisted applicants will be contacted.

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