Storekeeper

Summary

Under the direct supervision of the Director, Administration and Asset Management, the incumbent is responsible for the efficient management of the Ministry’s stores and ensures that adequate goods are available for the Ministry’s daily operation.

Responsibilities

• • Manages the efficient operations of the Ministry’s Stores;
• • Inspects and examines thoroughly all goods received for soundness, quality and quantity;
• • Returns inaccurate or defective goods to suppliers;
• • Ensures that all goods/supplies are received with invoices/delivery slips;
• • Ensures that Invoices are obtained and signed off “goods received in good condition” and submitted for certification and payment;
• • Ensures that all goods/supplies are distributed by utilizing properly completed and authorized Requisition Forms and according to shelf life and expiration dates;
• • Ensures that distributed items are checked by the recipient and signed for;
• • Creates and maintains records for all items received and issued and updates stock cards daily;
• • Ensures that goods/supplies are received with invoices/delivery slips;
• • Packs and organizes shelves, racks and other storage areas, ensuring that the items are easily identifiable and retrievable;
• • Keeps storeroom clean and properly secured at all times;
• • Prepares re-order list(s), as needed, in keeping with internal approvals and in accordance with minimum levels of inventory;
• • Liaises with the Procurement Department on the delivery of goods, in accordance with pre-established timelines;
• • Conducts biannual/quarterly stocktaking exercises and informs the Director, Administration and Asset Management of any discrepancies observed with items;

• Conducts research and prepares reports on:

  • • Slow moving items
  • • Unaccounted items
  • • Spoilage/expired items
• • Performs any other related duties that may be assigned from time to timeby the Director.

Desired Traits and Characteristics

• • Excellent interpersonal and customer service skills;
• • Good oral and written communication skills;
• • Good time management skills;
• • Good organizing skills;
• • Integrity;
• • Compliance.

Qualifications

• • Good knowledge of office services and administrative procedures and practices;
• • Proficient in relevant Software Applications;
• • Good knowledge of the operations of Government/Ministry’s policies and procedures pertaining to storeroom management.
• • Graduated from a Secondary institution with four (4) subjects at the CXC or GCE ‘O’ Level, including English Language and a numeric subject
• • A minimum of three to four (3-4) years’ experience at the RIM 1 or an equivalent academic training and experience.

Additional Information and Instructions

📅 Deadline for Applications: Thursday, December 12th, 2024 📍 Submit to: Director, Human Resource Management & Development Ministry of Tourism 64 Knutsford Boulevard, Kingston 5 📧 Email: hrm@mot.gov.jm ℹ️ Subject: Storekeeper (PIDG/RIM 2) 🔑 Please include the job title in the subject line of your email. ⚠️ Note: Only shortlisted applicants will be contacted.

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