Public Procurement Officer (Grade 5)

Summary

This position is responsible for procuring goods, services and work both locally and overseas for the Port Authority and its subsidiaries, in accordance with the GOJ Public Procurement Act 2015 and Procurement Regulations, 2018. 💰$5,612,841.27 - $6,418,683.77 JMD per annum.

Responsibilities

• • Prepare and review technical specifications in collaboration with department heads or stakeholders, refine terms of reference, prepare request for proposals and bidding documents.
• • Manage the advertising, bid receipt and opening, review and evaluation process for proposals and bids received in strict accordance with the mandated procurement procedures via the e-Procurement platform.
• • Issue or upload bid documents in a timely manner upon receipt of evidence from the Finance Department of budgetary support.
• • Examine purchase requisitions, on-line status reports and relevant documents and liaise with departments or subsidiaries personnel to verify specifications of purchase requests.
• • Communicate with potential suppliers to obtain information on prices, quality and availability of products; compare data to determine the best suppliers.
• • Vet and forward purchase orders to suppliers.
• • Maintain files with outstanding requests for quotations; monitor responses from suppliers twice weekly.
• • Follow-up on purchase orders and other transactions to ensure timely delivery of materials Vendor & Contract Management.

• Ensure that Supplier profile data is accurate:

  • • contact information, banking details, categories of goods or services supplied for all transactions are processed.
• • Liaise with suppliers and contractors to ensure that delivery is as agreed. Communicate with them regarding any product defects, incorrect parts and invoice inaccuracies as required.
• • Ensure that relevant warranties, material safety data sheets, etc. are received from suppliers or manufacturers and that files which include these are maintained. Copies are to be distributed to relevant personnel as required.
• • Check invoices to ensure prices are as set out on purchase orders, follow through to ensure that materials ordered are received and in good order, invoices are processed and dispatched to Payables.
• • Assist with the preparation of applications for letters of credit and any subsequent amendments and the monthly foreign purchase register report.
• • Maintain appropriate files to allow easy access to information.
• • Manage open purchase orders and purchase requisitions on the purchasing database to ensure timely closure and resolution of outstanding issues.
• • Communicate with the Legal Department regarding insurance of capital items and preparation of contracts for the purchase and installation of equipment and capital items.
• • Any other duties assigned.

Qualifications

• • Bachelor’s degree in business administration, management or equivalent from a recognized tertiary institution
• • Certification in Government Procurement
• • INPRI Modules 1 & 2 or other professional qualification is desirable
• • Minimum of three (3) years' experience in purchasing/procurement or materials management

Additional Information and Instructions

If this opportunity interests you, and you meet all the above requirements, please submit your applications by 2025 February 24. We thank all applicants for their interest; however, only those candidates selected for interviews will be contacted.

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