Expenditure Management Officer - Management Accounts Unit

Summary

Under the direct supervision of the Director of Management Accounts, the incumbent is responsible for recording commitments for goods and services made on behalf of the Ministry and its Missions overseas, in keeping with the budgetary allocation of the Ministry and discharging these commitments when the goods and services have been delivered and funds are available.

Responsibilities

• • Reviews unexpended vote and processes requests for commitments from Programme Managers;
• • Checks uncommitted vote on GFMS to ascertain if resources are available to cover Purchase Orders;
• • Codes, commits and dispatches commitment requisitions;
• • Records data in commitment register;
• • Assists with monitoring warrant balances to ensure adequacy of resources and makes funds available to meet invoices and claims approved for payment;
• • Ensure that the Commitment Module for the Missions are updated daily;
• • Checks coding of “invoices” received from procurement and Office Service Management and other departments;
• • Reviews Work-in Progress and advises Director, weekly, of Commitment Requisition Orders to be committed and commitments not discharged for lack of funds;
• • Generates monthly report of uncommitted vote, undischarged commitments and unpaid invoices (accounts payable) for each programme;
• • Performs any other related duties that may be assigned from time to time.

Desired Traits and Characteristics

• • Comprehensive knowledge of government accounting principles and practices;
• • Good interpersonal and customer service skills;
• • Ability to work in teams;
• • Working knowledge of relevant computer applications;
• • Sound knowledge of the FAA Act.

Qualifications

• • AAT Level 2; or
• • ACCA-CAT Level B/Level 2; or
• • NVQJ Level 2, Accounting; or
• • Certificate in Accounting from an accredited University; or
• • Completion of second year of the BSc. Degree in Accounting/Management Studies with Accounting or BBA Degree at an accredited University; or
• • ASc. Degree in Business Studies/ Business Administration/Management Studies; or
• • ASc. Degree in Accounting from the Management Institute for National Development (MIND); or
• • Certificate in Government Accounting Level 2.

Additional Information and Instructions

🗓️ Application Deadline: Applications, accompanied by résumés, should be submitted no later than Thursday, 5th December, 2024 to: Senior Director, Human Resource Management and Development Ministry of Foreign Affairs and Foreign Trade 2 Port Royal Street Kingston 📧 Email: recruitment@mfaft.gov.jm 👤 Subject: Expenditure Management Officer (FMG/AT 2) - Management Accounts Unit 🔑 Please include the job title in the subject line of your email. ⚠️ Note: Only shortlisted applicants will be contacted. 📌 Reminder: Please ensure a copy of this circular is placed in a prominent location on the Notice Board of the Ministry/Department/Agency and brought to the attention of all eligible officers.

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