Bookkeeping and Administrative Support Agent

Summary

Adlinc specializes in providing top-tier outsourcing solutions for logistics and service-based businesses. We are seeking a skilled Bookkeeping and Administrative Support Agent to support our clients with essential financial and operational support, ensuring their accounting and administrative processes run smoothly and efficiently. We’re looking for a highly organized, detail-oriented professional with strong QuickBooks Online experience and a solid background in bookkeeping, payroll processing, and general financial administration.

Responsibilities

• Financial Record Keeping:

  • • Process and post financial transactions including customer payments, vendor payments, and ACH payments
  • • Reconcile daily bank and financial accounts

• Invoice & Payment Processing:

  • • Create and manage cash receipts, including complex invoices and reconciliation for deposits
  • • Deposit and record paper checks using remote deposit
  • • Audit and process vendor invoices, enter data into QuickBooks
  • • Ensure compliance with financial controls and internal processes

• Contractor Pay (Weekly):

  • • Prepare weekly commission payments for 1099 contractors
  • • Record processor invoices and submit wire payments
  • • Post related journal entries in QuickBooks

• Payroll (Biweekly):

  • • Prepare and submit payroll batches using Paychex
  • • Record payroll-related journal entries and expenses in QuickBooks Online

• Accounts Receivable & Collections:

  • • Monitor aging reports and follow up on outstanding invoices
  • • Send customer statements and perform collection activities as needed

• Administrative & Operations Support:

  • • Learn and support company dispatch software
  • • Prepare requested financial and operational reports for internal or external use

Required Skills

• • High attention to detail and accuracy in financial reporting
• • Excellent communication and organizational skills
• • Familiarity with logistics or dispatch systems is a plus

Qualifications

• • 2+ years of experience in bookkeeping, accounting, or administrative finance
• • Strong proficiency in QuickBooks Online and Paychex
• • Experience with ACH/wire transfers and contractor payroll

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