Validation Assistant (Contract)

Summary

Perform the verification of all cheques and vouchers in accordance with the bank’s internal procedures, the clearing house rules and established Service Level Agreements (SLAs).

Responsibilities

• • Promote quality service standards by observing and delivering consistent quality service in compliance with Service Level Agreements.
• • Adhere to custodial policies and procedures and maintain all documents, cheques and vouchers in a secure environment.
• • Record and investigate duplications or errors noted by the branches and submit findings to the Supervisor of the Unit.
• • Verify Inward Clearing Cheques of specified value and over for signatures, crossing stamps and material defects against the Jamaica Bankers Clearinghouse Rules.
• • Compare signatures on cheques with that on T24 or Signature Cards for authenticity of items for specified values, also ensuring that they are executed as per mandates.
• • Check Inward Clearing cheques below specified value for crossing stamps and material defects against the Jamaica Bankers Clearinghouse Rules.
• • File all paid cheques in their respective branches and prepare batches for storage.
• • Collect cheques in dual custody from the Clearings Unit.
• • Sort and distribute cheques and advices.
• • Interfile items rejected from the Proof Machine sort and prepare items for filing.
• • Pull and examine the relevant cheques indicated on the referral sheets immediately upon receipt.
• • Scrutinize to ensure that the Branch Manager/Credit Officer signs the referral sheets and all amendments.
• • Query utility payments made via our clients on the Online Platform or processed via T24 by our Tellers.
• • Respond to queries submitted by our Billing Partners.
• • Complete or assist with the settlement of Grace Kennedy Bill Express (GKRS).
• • Perform other job-related duties assigned from time to time.

Required Skills

• • Knowledge of Securities processing would be an asset.
• • Knowledge of Proceeds of Crime Act (POCA).
• • Knowledge of the Bank’s Policies and Procedures.
• • Knowledge of the Jamaica Clearing Bankers Association Clearinghouse Rules.
• • High degree of accuracy and detail oriented.
• • Strong team orientation – cooperation, adaptability, proactive, initiative.
• • Proficient in RTGS, ACH, T24 and SWIFT applications.
• • Sound knowledge of computer software packages including spreadsheet and word processing applications.

Qualifications

• • Associate’s Degree in Business Administration, Finance, Management Studies or an equivalent qualification from a recognised tertiary institution.
• • Minimum of two (2) years’ working experience in the Bank Operations Department of a Commercial Banking entity.

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