Records Officer 2 (PIDG/RIM 3)

Summary

Reporting to the Human Resource Officer, Leave & Records Management, the incumbent is responsible for maintaining an effective Human Resource Registry. 💰Salary: $2,190,302 - $2,945,712 JMD per annum.

Responsibilities

• • Classifies correspondence and creates new files;
• • Encloses correspondence on files;
• • Places files on shelves;
• • Delivers files on request;
• • Establishes and maintains a “bring up” system;
• • Dispatches bring-up files to the respective officers;
• • Maintains a current index of the Department’s personnel files and General files created by the Unit;
• • Respond to job applicants;
• • Retrieves files for officers as requested;
• • Stores files and tracks cards after usage;
• • Arranges for dispatch of personnel files to other Divisions within the Ministry.
• • Performs other such duties and responsibilities, as may be determined from time to time.

Required Skills

• Core:

  • • Good interpersonal skills
  • • Excellent oral and written communication skills
  • • Good customer relations skills
  • • Good integrity/ethics exercised in the performance of duties

• Functional:

  • • Excellent knowledge of Leave Regulations
  • • Good problem-solving skills
  • • Good planning and organizing skills
  • • Good judgment and initiative
  • • Proficiency in the relevant computer applications

Qualifications

• • High School graduate with four (4) subjects at the CXC or GCE ‘O’ Level, including English Language and a numeric subject.
• • Training in Records and Information Management Systems, Procedures and Practices and Automated Technologies;
• • Five or more (5+) years’ experience in the particular field.

Additional Information and Instructions

Applications accompanied by résumés should be submitted no later than Monday, 16th June, 2025 to: Senior Director Human Resource Management and Development Ministry of Local Government and Community Development 61 Hagley Park Road Kingston 10 ✉️ Email: hrd@mlgcd.gov.jm 📜 N.B. Please include the job title in the subject line of your email. ⚠️ Note: ONLY PERSONS WITH THE REQUISITE QUALIFICATIONS AND EXPERIENCES ARE TO APPLY. Please note that only shortlisted applicants will be contacted.

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