Collections and Disbursement Officer (FMG/AT 1)

Summary

Under the general supervision of the Court Accountant, the Collection and Disbursement Officer is responsible for performing complex cashiering functions including receiving, recording and securing cash for fines and other specialized court payment; receiving, recording and securing valuables; maintaining detailed account ledgers using automated equipment and files; and regularly checking and reconciling Court accounts. The post holder also disburses funds in accordance with service level agreements pertaining to the maintenance/family accounts. 💰Basic Salary: $1,711,060 - $2,301,186 JMD per annum.

Responsibilities

• Technical/Professional:

  • • Receives payments in the form of cash, cheques and credit/debit cards for Court fines fees and/or related services; records amounts received; issues receipts; and secures cash;
  • • Maintains cash drawer by adding deposits, and balancing total amounts of cash and checks received against receipts;Maintains cash drawer by adding deposits, and balancing total amounts of cash and checks received against receipts;
  • • Posts charges and payments to an automated account keeping file, and checks the accuracy of the information recorded;
  • • Disburses funds pertaining to the maintenance/family accounts in keeping with established service level agreements and related accounting standards;
  • • Checks regularly and reconciles posted accounts;
  • • Ensures adequate supplies of cash in popular denominations are available for efficient management of the collection in Court Offices;
  • • Maintains tapes of daily cash register transactions and verifies records with collected cash and checks at the end of the day;
  • • Prepares cash and cheques for deposit with appropriate bank deposit slips, and reconciles bank statements with internal account records;
  • • Prepares reports and statements of cash receivable accounts by financial category and by type of service for specially designated accounts;
  • • Answers inquiries in person or over the phone concerning charges and account balances;
  • • Communicates regularly with various administrative staff within the Department to determine charges for services and the status of accounts;
  • • Maintains detailed records of the contents of various safes, including cash and valuables, and insures the security of the contents;
  • • Performs related clerical functions, as assigned, to ensure the safe, accurate and effective receipt and disbursement of cash transactions;
  • • Maintains an adequate inventory of cashiering stock items, re-ordering, receiving and storing items, as needed;
  • • Handles routine correspondence to aid the Court accounting functions;
  • • Uses computer applications or other automated systems such as spreadsheets, word processing, calendar, e-mail and database software in performing work assignments.

• Management/Administrative:

  • • Develops Individual Work Plans based on alignment to the overall plan for the Section;
  • • Participates in meetings, seminars, workshops and conferences, as required;
  • • Prepares reports and programme documents, as required;
  • • Maintains customer service principles, standards and measurements.

• Human Resource:

  • • Contributes to and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and Organization’s goals;
  • • Assists with the preparation and conducts presentations on role of Division/Unit for the Orientation and Onboarding programme;
  • • Performs any other related duties that may be assigned from time to time.

Required Skills

• Core:

  • • Excellent interpersonal and team management skills;
  • • Excellent oral and written communication skills;
  • • Strong analytical and problem-solving skills;
  • • Strong leadership skills;
  • • Strong customer relations skills;
  • • Excellent planning and organizing skills;
  • • Excellent judgment and decision-making skills;
  • • Ability to influence and motivate others;
  • • Proficiency in the use of relevant computer applications.

• Technical:

  • • Knowledge of Financial and Accounting Principles and Practices, collections and safe custody of funds;
  • • Knowledge of the preparation of financial statements and Reports
  • • Knowledge of Audit Principles and Techniques;
  • • Knowledge of the Public Finance Legal Framework (FAA Act & Regulations and Instructions) Public Expenditure Policy and Public Finance Management Reforms;
  • • Knowledge of, and experience in, GOJ operations and Public Sector matters;
  • • A strong sense of trust and a high level of confidentiality and integrity;
  • • Knowledge of GOJ ICT Finance and Accounting systems;
  • • A high level of initiative and self-motivation;
  • • Demonstrated interpersonal and negotiation skills;
  • • Knowledge of computerized systems and software, with an emphasis on the MS Office suite and projects.

Qualifications

• • AAT Level 1; or
• • ACCA-CAT Level 1/Level A; or
• • Certificate in Public Administration, UWI; or
• • Certificate in Management Studies, UWI; or
• • Diploma in Business Administration/Studies from a Community College; or
• • NVQJ Level 1, Accounting; or
• • Certificate in Accounting from an accredited University; or
• • Certificate in Government Accounting 1; or
• • Completion of first year in B.Sc. Degree In Accounting/Management Studies with Accounting, or BBA Degree at an accredited University; or
• • Completion of first year of ASc. Degree in Accounting/Business Administration/Business Studies from an accredited tertiary institution.

Additional Information and Instructions

Special Conditions Associated with the Job: Work will be conducted in an office outfitted with standard office equipment and specialized software. The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions; Will be required to travel locally to attend conferences, seminars, meetings and visit outstations. Applications accompanied by résumés should be submitted no later than Friday, 27th December, 2024 to: Senior Director Human Resource Management and Administration Court Administration Division Public Building West King Street Kingston 📧 Email: hrma@cad.gov.jm ℹ️ Subject: Collections and Disbursement Officer (FMG/AT 1) - Courts Island Wide 🔑 Please include the job title in the subject line of your email. ⚠️ Please note that only shortlisted applicants will be contacted.

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