Senior Court Assistant

Summary

The incumbent will be responsible for file preparation, maintenance and closure, ensuring that files that are passed to the Registrar are adequately prepared.

Responsibilities

• • Reviews the weekly Court List and identifies cases scheduled for Hearing to compile files for the assigned dates and Courts/Chambers;
• • Organizes sensitive and/or confidential documents, information and data for cases/files to be presented in Court/Chamber;
• • Ensures necessary steps for case readiness are conveyed to the Case Progression Officer within sufficient time for action prior to trial date;
• • Ensures that all documents pertinent to the trial are enclosed on the file on the day ahead of the trial;
• • Locates Court orders, checks and presents the orders to the relevant offices for signing;
• • Reviews the Court List and identifies matters to be brought before the Master in the week ahead;
• • Records Judges Bundle in log-book, noting particulars of case therein;
• • Liaises with the Court Manager and the Scheduling Officer to maintain and co-ordinate the daily diary of the Court;
• • Communicates with attorneys-at-law regarding trial matters;
• • Prepares adjournment sheet in respect of matters adjourned , and submits same to officer in charge of scheduling for entry in diary;
• • Receives files returning from Court/Chambers and completes statistical data sheet, indicating the outcome of Cases/Hearing;
• • Prepares all orders for the Masters’ signature;
• • Prepares requisition for additional information for matters that are adjourned;
• • Prepares files for new petition, and create duplicate files, where necessary;
• • Examines, critically, all documents submitted by clients to ensure proper completion prior to filing of document;
• • Examines critical all application for compliance with legal requirements
• • Receives and addresses correspondence relating to Case Management Conference, pre-trial review, substituted service, and application to remove the name of attorneys-at-law from the record etc.;
• • Participates in the development and maintenance of databases with information from Court, including orders and pleas;
• • Scans and enters information from documents on JEMS;
• • Sorts files with applications and logs them to the officer responsible for scheduling;
• • Assists in vetting and typing certified copies;
• • Assists clients at the information window;
• • Performs any other related duties that may be assigned from time to time.

Required Skills

• • Excellent oral and written communication skills;
• • Excellent time management skills;
• • Excellent customer relations shills;
• • Excellent interpersonal skills;
• • Ability to work in teams;
• • Strong organizational and planning skills;
• • Ability to prioritize and problem-solving effectively;
• • Ability to use initiative;
• • Ability to exercise a high level of integrity and confidentiality.
• • Sound knowledge and understanding of the roles and functions of the Court System;
• • Sound knowledge and understanding of the Supreme Court procedures/operations;
• • Excellent understanding of the legal jargons/laws and subsidiary legislations;
• • Sound knowledge of the Government of Jamaica Records Management procedures;
• • Proficient in the use of the relevant computer applications.

Qualifications

• • Paralegal Training with five (5) years’ experience in a similar environment.
OR
• • An Associate Degree in Public Administration or Management Studies or Human Resource Management with three (3) years’ experience in a similar environment.

Additional Information and Instructions

How to Apply: 📄 Applications accompanied by Résumés should be submitted no later than Wednesday, 18th December, 2024 to: Senior Human Resource Officer Human Resource Department Supreme Court Kings Street Kingston 📧 Email: hrd@jamaicajudiciary.gov.jm ℹ️ Subject Line: Senior Court Assistant (PLG/LS 4) 🔑 Important Notes: Only shortlisted applicants will be contacted.

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