Receptionist/ Administrative Associate

Summary

We are an Intellectual Property Rights firm, with international reach, providing rights management services for the music industry. We are seeking a candidate who is exceptionally sharp and who possesses excellent organizational abilities, to be part of our growing team of music rights personnel. The successful candidate would be joining a highly specialized team working in a productive environment. The company is seeking an individual who is articulate, culturally aware, and very self-assured, to be the person of first contact for its wide range of clients. The candidate must be able to display personal and organizational maturity, a high level of emotional intelligence, and exhibit integrity and professionalism under all circumstances.

Responsibilities

• • Use computerized systems to maintain and update multiple databases.
• • Providing critical administrative support to relevant departments.
• • Receiving and making telephone calls in an efficient, professional, and courteous manner.
• • Welcoming clients who visit the office and channeling their interests.
• • Using effective and standard office procedures to meet the company's administrative and operational needs.
• • Organizing and managing the Manager's itinerary and diary.
• • Scheduling and attending meetings, taking and transcribing minutes.
• • Assisting the Manager, or other designated personnel, in the preparation and administration of public education and marketing programs for the company.
• • Carrying out data entry, records management, research, and reporting functions.

Required Skills

• • Proficient in using computer software with mastery of Excel and Word.
• • Must have excellent time management skills.
• • Must be highly reliable and organized.
• • Must have highly developed verbal and written communication skills.

Qualifications

• • Must be a Certified Professional Secretary, or possess an Associate Degree/Diploma in Business Studies with at least 4 years of professional experience.
OR
• • A First Degree in Office/Business Administration with at least 2 years of professional experience.
PLUS
• • Under 40 years old.

Additional Information and Instructions

Please submit Applications and Resume' by email to iprhumanresources@gmail.com by Monday March 31, 2025

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