Accounting & Administrative Assistant

Summary

Are you a detail-oriented professional with experience in accounting and administrative support? Our client is seeking an Accounting & Administrative Assistant to join their team. This role is perfect for someone who thrives in a fast-paced environment and enjoys keeping financial operations running smoothly.

Responsibilities

• Accounting Support:

  • • Reconcile business banking accounts daily and analyze for irregularities
  • • Process customer invoicing and account collections weekly
  • • Manage biweekly payroll and maintain accurate benefits balances
  • • Input Independent Contractor payments weekly
  • • Review Accounts Receivable (A/R) and Accounts Payable (A/P)
  • • Maintain detailed billing and payment analysis for key accounts
  • • Record accounts payable transactions and ensure invoices and reimbursements are processed accurately
  • • Prepare and process accounts payable payments weekly
  • • Record payment receipts, deposits, and receivables in QuickBooks
  • • Monitor invoices to confirm customer receipt and adjust records as needed

• Administrative Support:

  • • Provide administrative assistance to staff and management
  • • Manage phone calls, emails, and general inquiries
  • • Maintain office supply inventory and place orders as needed
  • • Schedule and coordinate meetings, appointments, and travel arrangements
  • • Process and track expenses, including invoice reconciliation
  • • Perform data entry and prepare reports for management

Required Skills

• • Strong accounting and bookkeeping experience, preferably with QuickBooks
• • Excellent organizational skills and attention to detail
• • Proficiency in Microsoft Office and Google Suite
• • Ability to work independently and manage multiple tasks efficiently
• • Strong communication skills and a proactive attitude

Additional Information and Instructions

Performance Metrics:

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