Legal Transcriptionist (OPS/SW 2)

Summary

Under the direct supervision of the Legal Transcriptionist Editor, the incumbent provides a verbatim transcript of Court proceedings, hearings and conferences from recordings made utilizing an Audio Digital Court Recording system. The Legal Transcriptionist will be required to achieve and maintain established accuracy and time standards and comply with relevant rules of Court or stipulated guidelines. The Transcriptionist is required to transcribe audio proceedings from the Criminal, Civil, Gun Courts, Plea and Case Management Hearings, for the Courts. 💰$2,803,771 - $3,770,761 JMD per annum

Responsibilities

• Key Responsibilities:

  • • Transcribes, proofreads, edits and prepares verbatim transcripts of Courts proceedings;
  • • Provides transcripts to the Registries, as required, in keeping with SOPs;
  • • Maintains confidentiality of proceedings in audio and written form;
  • • Archives all proceedings using the approved database for entry and retrieval of information;
  • • Ensures that transcripts are certified;
  • • Provides copies of the transcript of Court proceedings to attorneys or other interested parties upon request, according to stipulated procedures;
  • • Enters records of cases in respective register;
  • • Prepares transcripts for review by Senior Legal Transcriptionist Editor (for ease of flow this could be placed at bullet point 1 above);
  • • Archives transcripts electronically for long-term storage and retrieval, maintaining a secure and organized record of proceedings;
  • • Produces status report of cases for review by the Legal Transcriptionist Editor;
  • • Edits, proofreads and enters transcripts in computer;
  • • Collates transcripts for dissemination or filing;
  • • Files storage, device and verbatim notes, etc.;
  • • Maintains diaries of scheduled assignments by Transcriptionist.

• Technical/Professional:

  • • Records cases in log book/register for future reference;
  • • Collates documents for submission to the Criminal Registry, Director of Public Prosecution, Court of Appeal and other stakeholders, as may be required;
  • • Maintains diaries of scheduled assignments;
  • • Maintains filing systems for collated transcripts, electronic notes and storing devices;
  • • Attends ‘locus in quo’, when required;
  • • Maintains standard dictionary for real-time usability;
  • • Gives viva voce evidence in Court of specified proceedings, when requested;
  • • Records proceedings conducted via audio format;
  • • Transcribes from audio recording to produce transcript of proceedings;
  • • Records and maintains digital audio recordings of the proceedings to serve as a backup and for verification purposes;
  • • Applies timestamps to the transcript to indicate the timing of statements made during the proceedings, facilitating easy reference;
  • • Utilizes software to identify different speakers during the proceedings, ensuring accurate attribution of statements;
  • • Adds annotations and special markings to the transcript to highlight important points, objections, or relevant information, as requested by legal professionals;
  • • Enables keyword search functionality in transcripts to assist legal teams in quickly locating specific sections, for research and fact-checking purposes;
  • • Performs any other related duties that may be assigned from time to time.

Required Skills

• Core:

  • • Excellent hearing and listening skills
  • • Sustained intense concentration
  • • Excellent oral and written communication skills
  • • Excellent time management skills
  • • Excellent planning and organizational skill
  • • Well organized and detail oriented
  • • Ability to trouble-shoot equipment
  • • Ability to use time and resources effectively and efficiently
  • • Ability to multi-task

• Technical:

  • • Excellent command of English Language, grammar and spelling
  • • Sound knowledge and understanding of the Supreme Court proceedings would be an asset
  • • Excellent understanding of the legal jargons/laws and subsidiary legislations used in Court proceedings
  • • Proficient in the use of the computer applications, in particular, Microsoft Word.

Qualifications

• • Four (4) CXC subjects, including passes in English Language and Mathematics;
• • Certification in Computer Data entry at a minimum speed of 80 wpm;
• • Certification in Paralegal studies would be an asset.

Additional Information and Instructions

• Special Conditions Associated with the Job:

  • • Extended working hours;
  • • Long hours sitting;
  • • Travelling islandwide.

Applications accompanied by Résumés should be submitted no later than Thursday, 13th February, 2025 to: Senior Human Resource Officer Human Resource Department Supreme Court Kings Street Kingston 📧 Email: hrd@jamaicajudiciary.gov.jm ℹ️ Subject Line: Legal Transcriptionist (OPS/SW 2) 🔑 Important Notes: Only shortlisted applicants will be contacted.

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