Administrative Assistant (GMG/AM 3 – Pay Band 5) - Regional Office

Summary

The Southern Regional Health Authority (SRHA), a Statutory Body under the Ministry of Health & Wellness responsible for the management and operationAdministrative Assistant (GMG/AM 3 – Pay Band 5) - Regional Office of Public Health Services within the Parishes of Clarendon, Manchester and St. Elizabeth, invites applications from suitably qualified persons for the following position in the REGIONAL OFFICE: Administrative Assistant (GMG/AM 3 – Pay Band 5) Under the general supervision of the Director, Facilities, Operations & Maintenance the incumbent is responsible for ensuring the efficient provision of administrative and secretarial support services to the Director. 💰Basic Salary: $2,190,302 – $2,945,712 JMD per annum any allowance (s) attached to the post

Responsibilities

• • Providing secretarial and administrative support services to the Director, Operations and Maintenance for the production of letters, memoranda, minutes and other official documents.
• • Receiving telephone calls and visitors, making appointments and confirming meetings.
• • Ensuring meetings within the department are properly arranged and discussions and actions properly documented and communicated to staff within the department.
• • Monitoring of queries directed to the department and providing where possible, necessary advice or information required by clients.
• • Maintaining schedule of all appointments and official engagements of the Director, Operations and Maintenance and issuing reminders to ensure fulfilment.
• • Assisting in the maintenance of effective client relations by determining the nature of enquiries from visitors and callers.
• • Liaising as necessary between Director, Operations and Maintenance and the other staff within the department for dissemination of information and instructions.
• • Ordering and maintaining inventory or stationery used in the department as well as distributing stationery to the staff.
• • Instituting the necessary control systems for stationery and communication within the department.
• • Preparing monthly attendance and punctuality reports for staff so as to verify allowances for working beyond normal working hours.
• • Establishing and maintaining a records management system/procedure for the department.
• • Performing follow-up to secure timely response from internal and external entities in respect to letters and memoranda emanating from the department.
• • Preparing draft responses, letters, memoranda, reports and notes of meetings.
• • Maintaining a filing system for the Director to facilitate the easy retrieval of documents.
• • Making the required arrangements for the repair and replacements of office equipment.

Required Skills

• • Knowledge of Office Administration
• • Knowledge of Supplies Management
• • Knowledge of Events Planning
• • People Management skills
• • Appointment Scheduling
• • Working knowledge of Computer applications such as Microsoft Word, Excel & Power Point
• • Minutes taking and shorthand skills
• • Excellent oral and written communication skills

Qualifications

• • Diploma in Business Administration
OR
• • Certificate in Administrative Management (MIND) Levels 1 -3 or equivalent
PLUS
• • Minimum of three (3) years’ working experience as an Administrative Assistant to a Senior Manager

Additional Information and Instructions

Applications along with resume should be sent no later than Friday, June 27, 2025 to: Director, Human Resource Management & Development Southern Regional Health Authority 3 Brumalia Road Mandeville. 📧 Email: jobs@srha.gov.jm 📜 N.B. Please include the job title in the subject line of your email. ⚠️ **IMPORTANT NOTE: WE WILL ONLY ACCEPT APPLICATIONS BY EMAIL** **PLEASE INDICATE IN THE ‘SUBJECT LINE’ OF YOUR EMAIL THE NAME OF THE POSITION FOR WHICH YOU ARE APPLYING** ONLY SHORTLISTED APPLICANTS WILL BE ACKNOWLEDGE

About Southern Regional Health Authority (SRHA)

The Southern Regional Health Authority (SRHA), a Statutory Body under the Ministry of Health & Wellness responsible for the management and operation of Public Health Services within the Parishes of Clarendon, Manchester and St. Elizabeth.

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