Legal Registrar (Level 3)

Summary

Under the direct supervision of the Senior Director, Legal Affairs, the incumbent will be responsible for developing and implementing policies and procedures governing the origination and movement of documents [customs entries] within the Agency to facilitate the effective provision of information for all users.

Responsibilities

• Technical/ Professional:

  • • Develops and implements a system to secure documents from the point of origin.
  • • Acts as Librarian, keeping and monitoring legal volumes and ensuring that they are up to date.
  • • Establishes and monitors procedures for the receipt, recording, storage and retrieval of documents.
  • • Monitors and evaluates the effectiveness of operating procedures and recommends modification where appropriate.
  • • Manages the recording and filing of amendments.
  • • Prepares documents for issuing certified copies for internal and external users.
  • • Establishes systems to facilitate requests for information and copies of documents where appropriate.
  • • Implementing a systematic review and downgrading of security classified records in accordance with established guidelines and Government Security Regulations.
  • • Prepares periodic reports on activities and variances from plan.

• Customer Service:

  • • Maintains customer service principles, standards, and measurements.
  • • Identifies and incorporates the interests and needs of customers in business processes.
  • • Ensures communication of date/time arrangements for hearings and court procedures are timely executed.

• Other:

  • • Performs all other duties and functions as may be required from time to time.

Required Skills

• Core:

  • • Strong analytical, investigative, and problem-solving skills.
  • • Strong report writing skills.
  • • Sound oral and written communication skills.
  • • Good planning and organisational skills.
  • • Good management and leadership skills.
  • • Strong customer relations and interpersonal skills
  • • High levels of integrity, professionalism, ethics, and ability to keep confidentiality.

• Technical:

  • • Expert knowledge of the Customs Act, its Regulations and customs administration.
  • • Good knowledge of the Laws of Jamaica.
  • • Working knowledge of the relevant computer applications and systems.
  • • Working knowledge of Customs activities would be ideal.
  • • Knowledge of Government’s Library and/or Archival Administration.

Qualifications

• • Diploma/Certificate in Public Administration, Records Management, Library/Archival Studies.
• • One –two (1-2) years of relevant experience in the field of Records Management.
• • Experience working in a legal environment would be advantageous.
• • Working knowledge of Customs activities would be advantageous.
• • Excellent knowledge of the provisions of the Access to Information Act, Data Protection Act.

Additional Information and Instructions

• • Work will be conducted in a typical office outfitted with standard office equipment.
• • On-going exposure to dust from paper records.
• • May be required to perform bending and lifting of boxes in search for archived records.
• • May be required to travel to other areas of the organization to retrieve and extrapolate records for use by the legal team.

📅 Applications, including résumés, should be submitted no later than Friday, January 17, 2025 🔗 Register link available: 📧 Need Help? Email us at helpdesk@jca.gov.jm if you experience any technical difficulties. 📋 Special Conditions Associated with the Job:

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