Records Officer 1 (PIDG/RIM 2)

Summary

Under the direction of the Human Resource Officer, the incumbent provides administrative support to the Human Resource Management Division in the Supreme Court, ensuring that all leave applications are processed and leave records are up-to-date. 💰$2,190,302 - $2,945,712 JMD per annum

Responsibilities

• • Prepares response to leave application for all categories of staff;
• • Advises internal and external Divisions and Officers of staff resumption;
• • Updates leave computation for staff being separated from the service (resign, retired or terminated);
• • Updates Vacation, Departmental and Sick Leave records;
• • Computes leave and prepares cover letter for submission to relevant agencies, when necessary;
• • Prepares or requests for leave particulars from respective entities in relation to transferred/assigned staff;
• • Prepares submission to the CAD for approval in respect of No-pay leave, accumulation and special sick leave;
• • Maintains and updates leave of absence records for all members of staff;
• • Monitors Attendance Registers and compiles Attendance/Punctuality Reports on a monthly basis;
• • Conducts leave audits monthly/yearly to identify officers who have reached their respective leave maximum, and advise them accordingly;
• • Prepares annual Vacation Leave and Departmental Leave Rosters for the Supreme Court
• • Sort, classifies and files correspondence to appropriate file;
• • Updates Minute Sheets on personal and general file;
• • Inspects files to ensure they are up-to-date and established procedures are adhered to in processing records periodically;
• • Removes inactive files and takes them to relevant filing areas;
• • Updates staff list on a regular basis;
• • Performs other related duties that may be assigned from time to time by Supervisor.

Required Skills

• Core:

  • • Good oral and written communication skills
  • • Good presentation skills
  • • Ability to exercise a high level of integrity and confidentiality on the job
  • • Ability to use initiative and manage own time
  • • Ability to analyze and solve problems
  • • Ability to work in a team
  • • Excellent customer service skills
  • • Excellent interpersonal relation skills

• Technical:

  • • Sound knowledge of Staff Orders and Public Service Regulations
  • • Sound knowledge of Human Resource principles and practices
  • • Good knowledge of the organization's policies, procedure and mandate
  • • Proficient in the use of relevant Computer Applications

Qualifications

• • Graduated from a Secondary institution with four (4) subjects at the CXC or GCE ‘O’ Level, including English Language and a numeric subject, plus a minimum of three to four (3-4) years’ experience at the Level 1 or an equivalent academic training and experience.

Additional Information and Instructions

Applications accompanied by Résumés should be submitted no later than Wednesday, 30th April, 2025 to: Senior Human Resource Officer Human Resource Department Supreme Court Kings Street Kingston 📧 Email: hrd@jamaicajudiciary.gov.jm 🔑 Please include the job title in the subject line of your email. ⚠️ Note: We appreciate all responses but only shortlisted applicants will be contacted.

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