Human Resource Management Officer (Level 5) - Kingston

Summary

To coordinate the recruitment and selection process to fill vacancies within TAJ; arrange and conduct orientation for new recruits; advise staff of and apply the provisions of staff benefits to ensure staff can access the relevant benefits; prepare and verify submissions to the Human Resource Management Committee (HRMC); arrange medical examination and health coverage; prepare and update Service Records as well as to process increments, and applications for leave and pension. 💰Salary: $5,198,035 – $6,990,779 JMD per annum

Responsibilities

• Key Outputs:

  • • Staff recruitment arranged and vacancies filled;
  • • Orientation organized and sessions conducted;
  • • Medical examination and health coverage arranged and cards distributed;
  • • Service Records prepared and maintained;
  • • Increments processed;
  • • Advisory letters prepared, signed and submitted;
  • • Pension, leave and loan applications processed;
  • • Submissions for the Human Resource Management Committee (HRMC) prepared, verified and submitted;
  • • Queries answered;
  • • Human Resources managed;
  • • Reports prepared and submitted.

• Technical and Professional Duties:

  • • Arranges and coordinates recruitment of new employees;
  • • Prepares and submits advertisements for recruitment;
  • • Organizes assessments, guides the short listing of candidates and arranges interviews;
  • • Arranges background checks on selected candidates;
  • • Ensures the preparation and maintenance of Service Records for all appointed staff members;
  • • Arranges medical examination for permanently appointed staff members;
  • • Makes the necessary arrangements for new staff members to be registered for health insurance and ensures the distribution of health cards on their receipt;
  • • Liaises with the health insurance provider on behalf of staff members;
  • • Keeps staff informed of all available benefits and the requirements to access them;
  • • Ensures all benefit related application forms are readily available;
  • • Provides correct interpretation and keeps abreast of all the relevant benefit and their policies, procedures and guidelines;
  • • Processes motor vehicle concession and loan applications (i.e. motor vehicle, motor vehicle insurance, motor vehicle repair, education, miscellaneous, computer and salary advance) and submits them to the Ministry of Finance & Planning;
  • • Processes the relevant documentation to facilitate the payment of increments;
  • • Advises the Payroll Administration Section of relevant salary deductions to be made;
  • • Monitors the processing of leave computation and the application of all leave entitlement;
  • • Prepares Annual Vacation Leave Rosters across TAJ and ensures they are distributed to the respective Offices;
  • • Registers all employees who are members of the Public Service Pension Scheme on the Public Employees’ Pension Administration Systems (PEPAS) based on assigned locations;
  • • Uploads the employees service information using Historical Service Record, Monthly Service Records, Historical Leave and Historical Pension/Family Benefit Contribution in the prescribed excel templates;
  • • Submits all applications for employees who will attain the normal retirement age prior to their specific effective date of retirement;
  • • Arranges for separation of staff and participates in exit interviews;
  • • Prepares and vets submissions for HRMC for consideration;
  • • Verifies information and signs job letters requested by staff;
  • • Conducts site visits to interact with staff in the Tax Offices and to ascertain their concerns;
  • • Researches information and responds to staff’s queries;
  • • Supports the identification and management of risks within the organization and by extension the respective area of work;
  • • Prepares and submits all the relevant reports.

• This job is satisfactorily performed when:

  • • Staff recruitment is arranged and vacancies are filled within the stipulated time;
  • • Orientation sessions are organized and conducted in accordance with the established procedures;
  • • Medical examinations and health coverage are arranged for new and existing staff members and health cards distributed in accordance with the stipulated guidelines, regulations and timeframe;
  • • Service Records are prepared and maintained in keeping with the established guidelines;
  • • Increments are processed according to the guidelines and submitted to the Finance & Accounts Branch for payment;
  • • Advisory letters to staff and other stakeholders are prepared, signed and submitted in accordance with the prescribed guidelines and within the agreed timeframe;
  • • All applications are properly processed in keeping with the relevant guidelines;
  • • Submissions for the Human Resource Management Committee (HRMC) are accurately prepared with all the relevant information and submitted by the stipulated time;
  • • Accurate responses are provided for queries within the stipulated time;
  • • All Human Resource policies and procedures are administered equitably without discrimination;
  • • Reports prepared and submitted in keeping with established standard and agreed timelines;

Required Skills

• Specific Knowledge:

  • • Excellent knowledge of Tax Administration Jamaica operations and functions;
  • • Excellent knowledge of policies and procedures governing pension processing;
  • • Excellent knowledge of leave administration;
  • • Excellent knowledge of human resource management practices;
  • • Comprehensive knowledge of the TAJ’s Code of Conduct and HR policy;
  • • Knowledge of Government of Jamaica Labour Laws and Staff Orders;
  • • Working knowledge of computer systems and the relevant applications;

• Required Skills and Specialised Techniques:

  • • Excellent decision-making, planning, judgement, organizing and analytical skills;
  • • Excellent communication, interpersonal and team building skills;
  • • Excellent time management skill;
  • • Strong emotional intelligence;

Qualifications

• • Bachelor’s Degree in Human Resource Management or other related discipline;
• • Certificate in Counselling would be an asset;
• • Three (3) years experience in a related position.

Additional Information and Instructions

• Working Conditions:

  • • Normal office environment;
  • • Travel (20-25%).

Applications with resumes should be submitted no later than Thursday, July 3, 2025 to: The Recruitment Officer Tax Administration Jamaica Donald Sangster Building (5th Floor), 116 East Street Kingston 4 ✉️ Email: taj-jobs@taj.gov.jm ℹ️ Subject Should Include: Human Resource Management Officer (Level 5) - Human Resource Management Section - Kingston 📜 N.B. Please include the job title in the subject line of your email. While we thank all applicants for their interest, only short-listed candidates will be contacted.

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