Human Resource Management Officer (Level 5) - Kingston

• • Key Outputs:
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    Staff recruitment arranged and vacancies filled;
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    Orientation organized and sessions conducted;
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    Medical examination and health coverage arranged and cards distributed;
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    Service Records prepared and maintained;
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    Increments processed;
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    Advisory letters prepared, signed and submitted;
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    Pension, leave and loan applications processed;
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    Submissions for the Human Resource Management Committee (HRMC) prepared, verified and submitted;
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    Queries answered;
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    Human Resources managed;
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    Reports prepared and submitted.
• • Technical and Professional Duties:
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    Arranges and coordinates recruitment of new employees;
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    Prepares and submits advertisements for recruitment;
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    Organizes assessments, guides the short listing of candidates and arranges interviews;
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    Arranges background checks on selected candidates;
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    Ensures the preparation and maintenance of Service Records for all appointed staff members;
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    Arranges medical examination for permanently appointed staff members;
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    Makes the necessary arrangements for new staff members to be registered for health insurance and ensures the distribution of health cards on their receipt;
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    Liaises with the health insurance provider on behalf of staff members;
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    Keeps staff informed of all available benefits and the requirements to access them;
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    Ensures all benefit related application forms are readily available;
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    Provides correct interpretation and keeps abreast of all the relevant benefit and their policies, procedures and guidelines;
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    Processes motor vehicle concession and loan applications (i.e. motor vehicle, motor vehicle insurance, motor vehicle repair, education, miscellaneous, computer and salary advance) and submits them to the Ministry of Finance & Planning;
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    Processes the relevant documentation to facilitate the payment of increments;
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    Advises the Payroll Administration Section of relevant salary deductions to be made;
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    Monitors the processing of leave computation and the application of all leave entitlement;
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    Prepares Annual Vacation Leave Rosters across TAJ and ensures they are distributed to the respective Offices;
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    Registers all employees who are members of the Public Service Pension Scheme on the Public Employees’ Pension Administration Systems (PEPAS) based on assigned locations;
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    Uploads the employees service information using Historical Service Record, Monthly Service Records, Historical Leave and Historical Pension/Family Benefit Contribution in the prescribed excel templates;
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    Submits all applications for employees who will attain the normal retirement age prior to their specific effective date of retirement;
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    Arranges for separation of staff and participates in exit interviews;
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    Prepares and vets submissions for HRMC for consideration;
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    Verifies information and signs job letters requested by staff;
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    Conducts site visits to interact with staff in the Tax Offices and to ascertain their concerns;
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    Researches information and responds to staff’s queries;
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    Supports the identification and management of risks within the organization and by extension the respective area of work;
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    Prepares and submits all the relevant reports.
• • This job is satisfactorily performed when:
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    Staff recruitment is arranged and vacancies are filled within the stipulated time;
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    Orientation sessions are organized and conducted in accordance with the established procedures;
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    Medical examinations and health coverage are arranged for new and existing staff members and health cards distributed in accordance with the stipulated guidelines, regulations and timeframe;
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    Service Records are prepared and maintained in keeping with the established guidelines;
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    Increments are processed according to the guidelines and submitted to the Finance & Accounts Branch for payment;
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    Advisory letters to staff and other stakeholders are prepared, signed and submitted in accordance with the prescribed guidelines and within the agreed timeframe;
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    All applications are properly processed in keeping with the relevant guidelines;
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    Submissions for the Human Resource Management Committee (HRMC) are accurately prepared with all the relevant information and submitted by the stipulated time;
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    Accurate responses are provided for queries within the stipulated time;
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    All Human Resource policies and procedures are administered equitably without discrimination;
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    Reports prepared and submitted in keeping with established standard and agreed timelines;

Applications with resumes should be submitted no later than Thursday, July 3, 2025 to: The Recruitment Officer Tax Administration Jamaica Donald Sangster Building (5th Floor), 116 East Street Kingston 4 ✉️ Email: taj-jobs@taj.gov.jm ℹ️ Subject Should Include: Human Resource Management Officer (Level 5) - Human Resource Management Section - Kingston 📜 N.B. Please include the job title in the subject line of your email. While we thank all applicants for their interest, only short-listed candidates will be contacted.

• • Working Conditions:
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    Normal office environment;
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    Travel (20-25%).