Manager, Debt Reconciliation

Summary

The incumbent is responsible for managing the reconciliation function within the Debt Management Branch. Specifically, he/she will supervise a team of Reconciliation Officers and ensure the proper and timely reconciliation of the following: ✅Debt service payments with the Accountant General and the Bank of Jamaica. ✅External and domestic loan balances with the Accountant General. ✅Audited financial statements as requested by creditors. ✅Audit confirmation as requested by creditors. ✅Bank reconciliation of project accounts for which the Debt Management Branch has portfolio responsibility.

Responsibilities

• • Coordinate and prepare audit confirmation reports;
• • Review creditors audited financial statements;
• • Examine data as recorded on CS-DRMS database to determine differences if any;
• • Consult with creditors and advise them of balances, interest rates and reconcile differences between audited statements and debt management records;
• • Prepare and sign off on audit confirmation report;
• • Request balances from creditors;
• • Examine accounts against CS-DRMS records to identify gaps if any;
• • Resolve discrepancies and refer major issues to the Director;
• • Reconcile and update CS-DRMS;
• • Reconcile and prepare reports for update on the CS-DRMS.
• • Review the statements for outstanding balances of external and domestic debt, as submitted by the Accountant General, against CS-DRMS records.
• • Reconcile with Accountant General and finalise statements for publication in the Financial and Revenue Estimates;
• • Review creditor statements;
• • Examine Accountant General and BOJ Statements to ensure that payments have been made;
• • Reconcile accounts and update the system.
• • Monitor the funding of accounts by funding agencies and the posting of bank statements to the system to ensure accuracy and completeness;
• • Ensure that cheques drawn and encashed reflect authorised disbursements;
• • Examine Reconciliation Summary and Details and identify and resolve any discrepancies/errors found until the reconciliation is balanced and free from error;
• • Advise the bank of errors in respect of items on the bank statement and follow up with the bank until errors are corrected;
• • Submit completed bank reconciliation statements to the Director, Debt Operations and copies to the Implementing Agencies for their records.
• • Participate in the development of the Unit’s corporate and operational plans and monitor the Unit’s achievement against them;
• • Manage the performance of the Unit including transferring skills, assigning work, setting priorities, setting evaluation criteria, monitoring performance and providing feedback to staff;
• • Ensure that all staff members are performing the range of duties/responsibilities appropriately and within allowable parameters and hold them accountable for their action;
• • Promote a work environment that encourages continuous learning and new skill development;
• • Identify requirements, recommend and ensure that appropriate training and development sessions are provided;
• • Provide appropriate training including on the job training and specific training for staff members;
• • Maintain effective working relationships with external and internal stakeholders and ensure that the unit provides a high level of service to them;
• • Participate in Management meetings to discuss developments in portfolio, build team work and develop synergy through shared information.

Desired Traits and Characteristics

• • Integrity
• • Communication
• • Judgment
• • Problem Solving/Analysis
• • Interpersonal Skills
• • Job Knowledge
• • Sound knowledge of Accounts and bank reconciliation
• • Good knowledge of relevant computer applications and spreadsheet.
• • Knowledge of supervisory management

Qualifications

• • Bachelor’s Degree in Accounting or Management Studies or equivalent qualifications.
• • Three years’ experience in a manual and/or automated bank reconciliation environment.

Additional Information and Instructions

📅 Applications Deadline: Thursday, November 21, 2024 📍 Submit Applications to: Senior Director, Human Resource Management & Development Human Resource Management and Development Branch Ministry of Finance and the Public Service 30 National Heroes Circle, Kingston 4 📧 Email: hrapplications@mof.gov.jm 📝 Please ensure the job title of interest is included in the subject line. 🙏 Thank you to all applicants for your interest. Only shortlisted candidates will be contacted.

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