Executive Secretary (Office of the Director General)

Summary

The Executive Secretary is responsible for providing administrative support to the Office of the Director General through the execution of operational and strategic activities and maintaining an efficient system for ensuring the achievement of key deliverables. He/she is also responsible for providing support at the governance level through the recording and production of minutes of meetings and maintaining the security and confidentiality of information pertaining to the Authority. S/he is also expected to champion and work closely with stakeholders (including the Management, the Board of Directors, employees and other data subjects, and the Government of Jamaica Information Commissioner) to inculcate a strong data protection and privacy culture within the Authority. S/he is also responsible for data protection and privacy training, data protection impact assessments, and data protection compliance audits.

Required Skills

• Key Technical Competencies Required:

  • • Sound knowledge of standard office procedures and practices
  • • Sound knowledge of administrative concepts, principles and practices
  • • Sound knowledge of Microsoft Office Suite and other computer applications
  • • Excellent minute-taking and speedwriting skills

• Key Non-Technical Competencies Required:

  • • Working knowledge of the Authority’s operations, products and services
  • • Excellent organizational, administrative and time management skills
  • • Excellent interpersonal skills
  • • Sound analytical skills
  • • Ability to work under pressure and handle multiple tasks
  • • Ability to communicate effectively both orally and in writing

Qualifications

• • Diploma in Secretarial Studies or equivalent qualifications
• • Certified Professional Secretary (CPS) designation
• • Five (5) years’ experience in a similar position

Additional Information and Instructions

Applicants who satisfy the job requirements should submit electronic applications by April 15, 2025 using the online portal. Cover Letters should be addressed to: Director General Jamaica Civil Aviation Authority 4 Winchester Road Kingston 10 We thank all applicants for their interest. However, only shortlisted candidates will be contacted.

About Jamaica Civil Aviation Authority

A Statutory Body and portfolio entity of the Ministry of Science, Energy, Telecommunications & Transport.

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