Executive Assistant - Vp Marketing & Opportunity Packaging

Summary

The Executive Assistant provides administrative support for the Vice President and generally supports the activities of the departments within the Marketing & Opportunity Packaging Division.

Responsibilities

The incumbent is expected to perform a range of duties that are necessary to effectively support the office of the Vice President and the Division. These include but are not limited to the following:

• • Carry out administrative tasks as required to support the Vice President's office and the departments within the Marketing and Opportunity Packaging Division.
• • Manage the calendar of the Vice President.
• • Schedule appointments and ensure timely arrangements, follow-up, and preparation for meetings including receiving of guests when applicable, preparing supporting documentation, and meeting room preparation, etc.
• • Ensure requisite documentation is secured and made available to the Vice President prior to attendance at meetings as per agreed timelines.
• • Respond to queries and provide information to internal and external clients as required, including referral to other points in the Division or organization as appropriate.
• • Ensure that management, department and/or staff Divisional meetings are convened based on agreed schedules and planned in advance as per agreed timelines.
• • Prepare presentations for Management Meetings and collate supporting documentation as required.
• • Take and prepare minutes at meetings as required, including action items for respective team members with deadlines as agreed.
• • Draft, circulate, and/or follow-up with division staff on action items as per communication from VP.
• • Store, catalog, and maintain the department's computerized and other filing systems and documents.
• • Receive and log documents sent to the office of the Vice President. Route and track as appropriate.
• • Coordinate logistics for the planning of events, workshops/seminars as required with the VP Support team and Integrated Management and Communications, Events Team as required.
• • Draft briefs, letters or presentations as requested.
• • Maintain weekly attendance register for the division; prepare and submit attendance reports and requisite leave forms as required.
• • Compile information and prepare performance reports for departments/divisions as required.
• • Liaise between departments within and outside of the division to ensure effective dissemination of information as necessary.
• • Coordinate arrangements for local and overseas travel for the Division's staff in conjunction with the respective department's consulting officer.
• • Other duties as may be assigned by the Vice President.

Required Skills

• • Excellent task management skills.
• • Highly confidential.
• • Excellent written and verbal communication skills, including superior report writing and minute taking and drafting skills.
• • Excellent administrative skills.
• • Excellent research skills and ability to interpret quantitative and qualitative data.
• • Excellent record management skills.
• • Strong time management skills.
• • Ability to inspire confidence and manage relationships.
• • Ability to work on own initiative and manage time effectively.
• • Working knowledge of the Microsoft suite of programs.

Qualifications

• • Degree in Business or equivalent qualification/training.
• • Certificate from a recognized institution in administrative or secretarial studies.
• • At least five (5) years related work experience.

Additional Information and Instructions

Qualified applicants are invited to submit their letter and resume by Friday, June 6, 2025. Addressed to: Manager, Human Resources 📧JAMPRO Email: vacancies@jamprocorp.com 📜 N.B. Please include the job title in the subject line of your email.

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