Administrative Assistant

Summary

The role of the Administrative Assistant is to perform a range of administrative duties that will ensure the efficient and effective functioning of the Branch, while maintaining confidentiality in the highest regard. The salary is J$2.24 million per annum plus any current allowances attached to this position.

Responsibilities

• • Represents the organization positively and professionally to external parties. ensuring that the ICT Authority is well-represented;
• • Maintains an electronic calendar/system of the Authority’s critical activities. .
• • Creates and maintains databases; an up-to-date manual/electronic Records Management system.
• • Effects logistical arrangements for meetings to include, technology, equipment, and refreshments.
• • Arranges and attends meetings; records and prepares Minutes of meetings.
• • Receives and processes all mails, queries and concerns routed to the Branch.
• • Maintains a schedule of appointments, reschedules appointments

Required Skills

• • Excellent written and oral communication skills
• • Excellent organizational skills
• • Excellent team spirit
• • Good problem-solving abilities
• • Good time management skills
• • Detail oriented
• • Customer and quality focus
• • Proficient in MS Office Suite
• • Knowledge of record-keeping
• • Knowledge of event planning

Qualifications

• • Diploma/Associate Degree in Administration/Public Sector Management/Business Administration or equivalent qualification from a recognized tertiary institution
• • A minimum of two (2) years related experience.
• • Successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND) or its equivalent.
• • The candidate who has certification or experience in public procurement would have a distinct advantage.

Additional Information and Instructions

Applications should be sent no later than Friday, May 23, 2025 by email as follows: Director – Corporate Services Division ICT Authority 235b Old Hope Road Kingston 6 ✉️ Email: recruitment@icta.gov.jm 📜 N.B. Please include the job title in the subject line of your email. We thank all applicants for their interest in this career opportunity. Kindly note, however, that only shortlisted candidates will be contacted.

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