Records Clerk - Human Resource Unit

Summary

Under the supervision of the Executive Human Resource Manager the Records Clerk assist in the effective and efficient implementation and sustainability of the Agency’s Records and Information Management Programme, in keeping with the Agency’s Records and Information Management Policies and Procedural Manual.

Responsibilities

• • Provide maintenance of the Agency’s Master Records Classification Schedule
• • Assist the Record Custodians in the development of the department File Plans
• • Provide quality assurance checks for the records being transported from TPDCo to storage facilities.
• • Facilitate the retrieval of records from storage facilities as requested by departments.
• • Track the movement of files to ensure that borrowed files are returned.
• • Work with each department to inventory their records.
• • Contact the department to determine which records need to go into inactive file storage according to Retention and Disposition Schedule.
• • Prepare roster for the cleaning of the storage facilities.
• • Maintain a database of the organization’s inactive records.
• • Ensure files are accessible.
• • Assist in periodic review and update of vital records.
• • Resolve basic user records management issues.
• • Guide staff on the proper categorization and docketing of papers and correspondence.
• • Help to ensure that staff is aware of and adhere to the policies, procedures, and regulations of the Company’s Records Management Programme.
• • Attend workshops and seminars in records retention and related subjects.
• • Prepare Purchase Requisition for records materials as requested.
• • Provide general administrative support for records management.
• • Assignment of any other related duties

Qualifications

• • Four (4) CXC or GCE subjects inclusive of English and Mathematics.
• • Certificate/Diploma in Business Administration/ Public Sector Management or Public Administration, plus.
• • A minimum of two (2) years’ experience in Records Administration.
• • 📌OR Any equivalent Combination of Qualifications and Experience

Additional Information and Instructions

📧 How to Apply: Send applications to jobs@tpdco.org addressed to The Executive Human Resource Manager. 🕓 Deadline: Submit by 4:00 p.m. on Friday, November 22, 2024. ✉️ Subject Line: ICT Security Analyst 🙏 Note: We appreciate all applications, but only shortlisted candidates will be contacted.

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