Executive Assistant - Marketing Agency (LATAM)

Summary

In this role, you’ll provide critical executive and operational support, ensuring seamless business operations for a dynamic marketing agency.

Benefits

• • Competitive Salary: $1,000–$1,100 USD per month, depending on experience.
• • Flexible Work Environment: Fully remote role with an 8-hour shift (Monday–Friday, 9:00 AM–6:00 PM EST).
• • Paid Time Off: 3 weeks of PTO plus US holidays to support work-life balance per year.
• • Supportive Culture: Be part of a mission-driven team dedicated to excellence and collaboration.

Responsibilities

• Executive Support:

  • • Manage emails, coordinate schedules, and provide executive support to senior leadership.

• Operations Management:

  • • Prepare and update monthly reports using tools like Asana and Harvest, and assign tasks to streamline workflows.

• Travel Coordination:

  • • Arrange travel accommodations, including flights, car rentals, and hotels for team members.

• Data Management:

  • • Perform data entry and maintain accurate, organized records across various systems.

• Design and Marketing Support:

  • • Create simple graphics (e.g., logos and banners) using Canva, and manage social media content posting (training provided).

• Client and Team Engagement:

  • • Coordinate the delivery of appreciation gifts to clients and team members. Assist with LinkedIn outreach and gather insights from potential clients.

• Website and Social Media Maintenance:

  • • Update website content and assist with LinkedIn data management to enhance online presence.

• Back-Up Support:

  • • Help with client onboarding and offboarding processes as needed.

Desired Traits and Characteristics

• • Growth Mindset: Turning challenges into opportunities.
• • Fearless Integrity: Acting with honesty and transparency.
• • Execution Excellence: Striving for the highest quality.
• • Compassionate Connection: Building meaningful relationships.
• • Reliability and Trust: Being dependable and responsible.

Required Skills

• Tech Skills:

  • • Familiarity with tools like Asana, Canva, and Harvest (or willingness to learn).

• Communication:

  • • Strong written and verbal skills with a professional, approachable tone.

• Attention to Detail:

  • • A meticulous approach to data entry, reporting, and task management.

• Adaptability:

  • • Ability to multitask and work independently in a fully remote environment.

Qualifications

• • Experience: At least 2+ years in executive support or similar roles.
• • Location: This role is available only to candidates who are based in LATAM or Europe.

Additional Information and Instructions

🌟 Very Important Note: Ready to Make an Impact? Apply today and join our dynamic, growth-focused team at Veta Virtual. We’ll review your application and respond within 1–3 business days.

About Veta Virtual

At Veta Virtual, we redefine business support by providing tailored solutions across industries like e-commerce, healthcare, and professional services. Since 2021, our people-first approach has enabled us to build meaningful client relationships while delivering excellence. As we continue to grow, we’re looking for driven professionals to join our mission-driven team.

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