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Administrative Assistant

Petrojam Limited Kingston and St. Andrew, Jamaica Updated: June 2, 2025

Summary

The successful candidate will provide technical and administrative support to the Manager, Human Resource Development & Administration. The incumbent's role includes conducting research, preparing reports, scheduling appointments, document management, and taking minutes.

Responsibilities

• Carries out surveys and research exercises from time to time on matters pertaining to the HRD&A function at the request of the Department Manager.
• Ensures the efficiency of office procedures, which will enhance the effectiveness level and quality of service of the HR&D Department.
• Responds to incoming correspondence appropriately, as well as composing and typing of general correspondence.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, records and transcribes minutes of meetings.
• Implements, monitors, and records document management system.
• Prepares monthly reports for submission to the Manager, Human Resource Development & Administration Department.
• Assists Department in preparation of annual budget.
• Recommends innovations, procedures, etc. that will enhance departmental operations, company image/profitability, and employee well-being and productivity.
• Maintains a good knowledge of Petrojam policies and procedures and update of Employment Law.

Required Skills

• Disciplined with strong attention to detail.
• Customer Service oriented.
• Creative, innovative, and a team player.
• Excellent analytical skills and problem-solving abilities.
• Strong organization and written/verbal communication skills.
• Proven proficiency with Microsoft Suite.

Qualifications

• A Diploma in Human Resource Management, Business or Office Administration.
• A minimum of two (2) years' experience in a similar capacity.

Additional Information and Instructions

Please forward resumes by Friday, June 13, 2025, to: hrdmail@petrojam.com Subject Line: HR Administrative Assistant We thank all applicants for their interest; however, only short-listed candidates will be contacted.