Accounting Technician, Accounts Payable and Pay Roll (FMG/AT 3)

Summary

Under the general direction and management of the Principal Finance Officer (PFO), the Accounting Technician - Accounts Payable and Payroll, is responsible for processing accounts payables and payroll for the Ministry of Tourism, in accordance with the stipulation of the FAA Act and Instructions. 💰 salary range $2,190,302 – $2,945,712 JMD per annum

Responsibilities

• Management/Administrative:

  • • Prepares payment vouchers;
  • • Receives invoices, claims, bills etc. and clears commitment to generate payment vouchers ensuring the correctness of details, regarding; Payee, Amounts payable, Account codes, Purpose or description of payment, Authority or file reference , Invoices, claims, bills etc. duly certified and authorized for payment
  • • Ensures arithmetic accuracy e.g. the application of correct rates and the deduction of all amounts deductible;
  • • Checks contractual payments for valid verification of NCC certification and TCC to support procurement request;
  • • Enters all relevant information in connection with the accounts payables into payment system;
  • • Prepares utility matrix on a monthly basis;
  • • Prepares Digicel and LIME bills for payment;
  • • Maintains the following registers; - Utility (Lime, Digicel, cable and internet), Travel claims, Contracts, Rent
  • • Safeguards purchase order books;
  • • Prepares purchase order for the purchase of goods and services;
  • • Maintains an efficient accounting database/records and keeps all accounting records in a safe and secure condition and place;
  • • Assists in the preparation of estimates for the Annual Budget;
  • • Conducts checks on travel register and compares with relevant record in the HRM&D Branch, to ensure that claims submitted are supported with the correct information and documentation;
  • • Checks and verifies that all statutory deductions and other authorized deductions are made and paid over promptly;
  • • Assists with research for responses to Audit queries/observations;
  • • Verifies claims presented for checking, to ensure that they meet the guidelines of the externally funded agencies’ procurement procedures;
  • • Develops Individual Work Plans based on alignment to the overall plan for the Division;
  • • Participates in meetings, seminars, workshops and conferences, as required;
  • • Prepares reports and programme documents, as required;
  • • Prepares and delivers presentations as needed.

• Human Resources:

  • • Participates in the preparation and implementation of presentations on the role of Division for the Orientation/Onboarding programme;
  • • Contributes and maintains a harmonious working environment;
  • • Performs all other related duties and functions, as may be required, from time to time.

Required Skills

• Core:

  • • Good oral and written communication skills
  • • Customer & quality focus
  • • Teamwork & co-operation
  • • Compliance
  • • Good interpersonal skills
  • • Good analytical and problem-solving skills
  • • High-level of personal ethics
  • • Integrity and respect for others
  • • Ability to always maintain confidentiality
  • • Proven ability to work autonomously

• Technical:

  • • Good knowledge of government general payments and payroll processes and procedures
  • • Good knowledge of the stipulations of the FAA Act and other associated legislation
  • • Good knowledge of the Government Accounting
  • • Sound knowledge of the preparation of payment vouchers
  • • Knowledge of Internal Controls
  • • Knowledge of Accounts Payables and GOJ’s payments process
  • • Competence in the use of Microsoft Office Applications (Word, Excel, Outlook, PowerPoint)

Qualifications

• • AAT Level 3; or
• • ACCA-CAT level C/Level 3; or
• • ACCA Level 1; or
• • NVQJ Level 3, Accounting; or
• • Diploma in Accounting from an accredited University or Community College; or
• • Associate of Science Degree in Business Studies/Business Administration from an accredited tertiary Institution; or
• • Associate of Science Degree in Accounting, MIND; or
• • Diploma in Government Accounting, MIND Government Accounting Levels 1,2 & 3; or
• • BSc Degree in Accounting or Management Studies with Accounting; or
• • BBA Degree; or
• • Successful completion of three (3) years of any of the Bachelor’s Degree programmes mentioned above.

Additional Information and Instructions

Applications accompanied by résumés should be submitted no later than Friday, 16th May, 2025 to: Director, Human Resource Management & Development Ministry of Tourism 64 Knutsford Boulevard Kingston 5 ✉️ Email: hrm@mot.gov.jm ℹ️ Subject: Accounting Technician, Accounts Payable and Pay Roll (FMG/AT 3) 📜 N.B. Please include the job title in the subject line of your email. ⚠️ Please note: Only shortlisted applicants will be contacted.

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