Records Clerk 1 (PIDG/RIM 1)

Summary

Reporting to the Office Manager, the Records Clerk will provide administrative support to ensure that all documents are organized and up-to-date in keeping with the established rules and regulations. 💰 Salary Range: $1,439,455 - $1,935,907 JMD per annum Additional: Any allowance(s) attached to the post.

Responsibilities

• • Participates in maintaining a record of the movement of files in and out of the Unit and across the Ministry.
• • Sorts and encloses correspondence on the relevant files.
• • Participates in the creation of new files.
• • Retrieves files for officers as required.
• • Participates in the overall operations of the Unit by retrieving data.
• • Stores files and track cards after usage.
• • Participates in the process of bringing up files.
• • Performs other related duties as assigned by the Office Manager.

Required Skills

• • Excellent communication and interpersonal skills
• • Excellent customer service skills
• • Good writing, analytical and problem solving skills
• • Ability to establish and maintain effective working relationships with other employees
• • Ability to work in a team environment
• • High levels of professionalism and integrity

Qualifications

• • 5 CXC's including English Language & Mathematics
• • Specialized training in Records Management
• • Two (2) years' experience in related field

Additional Information and Instructions

• Special Conditions Associated with the Job:

  • • The incumbent is exposed to dust when repeatedly retrieving files.
  • • Required to work beyond normal working hours when it is necessary to meet critical deadlines.

• Physical effort required to:

  • • Remove and return files to cabinets
  • • Move from Registry to various sections of the office to distribute files and documents

Applications are to be submitted no later than 16th May, 2025 to: Secretary Local Government Services Office of the Services Commissions Ministry of Finance and the Public Service Complex 2nd Floor, G Block 30 National Heroes Circle Kingston 4 Please note that only short-listed applicants will be contacted.

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