Records Officer (PIDG/RIM 2) - Percy Junor Hospital

Summary

Under the supervision of the Operations Manager, the incumbent will be responsible for providing secretarial support to the Operations Manager as it relates to compiling of reports, assisting in maintaining files and updating the Operation Software, assisting in vetting claims, and providing other administrative support. 💰Basic Salary: $1,711,060 – $2,301,186 JMD per annum any allowance (s) attached to the post

Responsibilities

• • Assists the Operations Manager in vetting claims
• • Maintains general records for Operations Manager by ensuring that information is kept accurate and up-to-date at all times.
• • Provides routine office support as making copies, faxing, answering telephones, prepares correspondence for mailing, and delivering and picking up correspondence.
• • Compiles reports from existing records including Drivers’ Checklist Daily Assignment

• Takes and transcribes minutes of meetings:

  • • security, other contractors, project team etc.
• • Ensure queries of customers/visitors to the unit are received and referred/attended to in a timely manner using effective communication techniques.
• • Prepares monthly attendance, punctuality reports for staff so to verify allowances beyond normal working hours
• • Orders and maintains inventory or stationer used in the department

Required Skills

• • Working knowledge of the Financial Administration and Audit Act (FAA Act)
• • Working knowledge of the Staff Orders
• • Working knowledge of accounting principles & practices
• • Knowledge of computer applications (Microsoft Office)
• • Excellent time management ability to meet tight deadlines
• • Good human relations skills
• • Minutes taking skills

Qualifications

• • Minimum four (4) subjects at GCE O’Level/CXC General Proficiency level inclusive of English Language and Mathematics.
PLUS
• • Two (2) years’ experience at a clerical level in Administration within a public sector organization.

Additional Information and Instructions

Applications along with resume should be sent no later than May 16, 2025 to: Assistant Human Resource Officer Percy Junor Hospital Spalding P.O., Clarendon 📧 Email: percyjunorjobs@gmail.com 📜 N.B. Please include the job title in the subject line of your email. ⚠️ IMPORTANT NOTE: WE WILL ONLY ACCEPT APPLICATIONS BY EMAIL** ⚠️ Important Notes: Only shortlisted applicants will be acknowledged.

About Southern Regional Health Authority (SRHA)

The Southern Regional Health Authority (SRHA), a Statutory Body under the Ministry of Health & Wellness responsible for the management and operation of Public Health Services within the Parishes of Clarendon, Manchester and St. Elizabeth.

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