Human Resource Officer (GMG/AM 4)

Summary

Under direction of the Senior Human Resource Officer, the Human Resource Officer assist with the co-ordination of the recruitment and employee relations functions of the JDF, in furtherance of its Vision and Mission and the Government’s Human Resource Management policies and guidelines. 💰salary range $2,803,771 - $3,770,761 JMD per annum.

Responsibilities

• Management/Administrative:

  • • Contributes to the development of the Section’s Strategic and Operational Plan and Budget;
  • • Prepares and submits performance and other reports relating to the achievement of targets for the JDF, as required, and ensures timely submission of all documents/information requested from the Section;
  • • Maintains quality customer service principles, standards and measurements for the Section;
  • • Develops Individual Work Plan based on strategic alignment with JDF’s and MNS’ Corporate/Operational Plan(s);
  • • Represents the JDF at meetings, conferences and other fora as needed in relation to civilianized functions.

• Technical/Professional:

  • • Retrieves, records and collates all documentation relating to the recruitment and selection processes for the JDF;
  • • Administers the Human Resource policies and procedures in keeping with the Staff Orders and the Public Service Regulations;
  • • Co-ordinates recruitment and selection of staff for assigned Divisions and classification levels in the JDF;
  • • Prepares circulars for job vacancies to be advertised internally or externally;
  • • Schedules and arranges interviews under the guidance of the Senior Human Resource Officer and based on the priorities of the JDF;
  • • Assists with the administration of assessment tests;
  • • Conducts reference checks on possible candidates;
  • • Informs applicants of the outcome of interviews through the approved communication modes;
  • • Updates and maintains the JDF’s Staff Lists on a continuous basis;
  • • Assists with the processing of requests for job letters, references and other related services provided by the Section;
  • • Prepares all related HR communiques and correspondence for review by the Senior Human Resource Officer;
  • • Assists with the processing of requests for leave - sick, departmental, vacation, study, special, maternity and day release;
  • • Monitors the maintenance of the Attendance Register for all Divisions/Sections/Units in the JDF, ensuring that all absences are duly recorded and approved;
  • • Calculates and updates employee leave records – sick, departmental, vacation, study, special, maternity and day release;
  • • Prepares updates for processing, and maintains employee benefits mechanisms, i.e. Sagicor Health Schemes, GOJ Bus Services, Motor Vehicle Concession, Staff Loans and related matters;
  • • Co-ordinates administrative arrangements for panel interviews;
  • • Co-ordinates the administrative arrangements for the hiring and appointment of staff, including the preparation of employment letters and the creation of personal files for new staff;
  • • Participates in orientation exercises for new staff;
  • • Makes arrangements for medical examination upon permanent appointment;
  • • Assists with the maintenance of the JDF’s Human Resource Management Systems, including the E-Census and the Public Employee Pension Administration System (PEPAS);
  • • Assists in uploading Historical Service Credit Records to the PEPAS;

• Human Resources:

  • • Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and organization’s goals;
  • • Prepares and conducts presentations on role of Division/Unit for the Orientation/Onboarding programme;
  • • Performs all other related duties and functions as may be required from time to time.

Required Skills

• Core:

  • • Oral and Written Communication
  • • Customer & Quality Focus
  • • Teamwork & Cooperation
  • • Integrity
  • • Compliance
  • • Interpersonal Skills
  • • Change Management

• Technical:

  • • Knowledge of Human Resource Management principles and practices;
  • • Knowledge of HRM Policies and Procedures;
  • • Knowledge of Onboarding and Orientation mechanisms;
  • • Knowledge of the Public Service Regulations;
  • • Good knowledge of statutes, legislation, regulations, policies and procedures administered by the SHRMD;
  • • Proficiency in Microsoft Office suite and other programme applications appropriate to assigned responsibilities;
  • • A strong sense of trust and a high level of confidentiality and integrity;
  • • Strong interpersonal, communication and relationship building skills with ability to consult and provide advice to all levels of the organisation;
  • • Ability to work independently and contribute effectively as a team member to achieve goals
  • • Strong organisational and time management skills, with an ability to prioritize and manage workload, meet deadlines and adapt to changing circumstances;
  • • Ability to identify issues and propose solutions;

Qualifications

• • Bachelor’s Degree in Human Resource Management, Management Studies, Public/Business Administration, or related social sciences;
• • One (1) year experience in a Human Resource Management/Development environment.

Additional Information and Instructions

• Special Conditions Associated with the Job:

  • • The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions.
  • • May be required to travel locally to attend conferences, seminars and meetings.

Applications accompanied by résumés should be submitted no later than Wednesday, 30th April, 2025 to: Human Resource and Administration Manager Jamaica Defence Force Up Park Camp Kingston 5 📧 Email: joboppsjdfciv@gmail.com 📋 N.B. Please include the job title in the subject line of your email. Please note that only shortlisted applicants will be contacted.

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