Procurement Officer

• • Key Strategic Objectives of the Unit:
  • •
    To provide financial, investment, accounting and procurement services in accordance with the Government of Jamaica (GoJ) regulations and procedures as required.
• • Key Outputs:
  • •
    Assist with the preparation and reviewing of technical specifications and request for proposals, bidding documents, contracts and evaluation reports in accordance with the GoJ guidelines.
  • •
    Prepare and execute purchase orders and requisitions.
  • •
    Assist with the preparation and updating of the procurement work plan in collaboration with the other Units.
  • •
    Assist with the procurement of proposals for submission to the MoEY Procurement Committee, Sector Committee, Public Procurement Commission (PPC) and Cabinet as required.
  • •
    Liaise with clients and suppliers on issues relating to procurement of goods, works and services for NET.
  • •
    Assist the Procurement Manager in the preparation of the relevant procurement reports as requested.
  • •
    Research information on services, products, sources of supply and market trends.
  • •
    Prepare invitations for Bids and Requests for Proposals.
  • •
    Establish and maintain the files and records systems.
  • •
    Prepare Individual Work Plan.
• • Technical / Professional:
  • •
    Prepared draft Evaluation Reports.
  • •
    Drafts Letters of Award and vendor/supplier contracts for signature by the Procurement Manager and dispatch to suppliers for review and signing.  Assist with the procurement of goods and services.
  • •
    Assist with the procurement of goods and services.
  • •
    Provide assistance and consultation to staff at the NET in the preparation of requisitions for special items.
  • •
    Research and evaluate suppliers based on price, quality, service, support, availability, reliability, production, and distribution capabilities as well as their reputation and history.
  • •
    Develop specifications and technical requirements of procurement items required, in collaboration with subject matter experts where necessary, to meet the needs of NET.
  • •
    Prepare and issue formal requests including Invitations for Bid, Requests for Proposals, and Requests for Qualifications subject to the Procurement Manager’s approval.
  • •
    Facilitate the review and evaluation of competitive bids, quotes and proposals from vendors and contractors based on vendor qualifications, price and conformance requirements.
  • •
    Participate and assist the Procurement Manager in contract negotiations with suppliers to obtain the best possible value for goods and services when required.
  • •
    Prepare draft evaluation reports for submission to the Ministry’s Central and Sector Procurement Committees.
  • •
    Ensure purchasing documents, files and records are maintained in accordance with established policies and regulatory guidelines to facilitate easy retrieval and availability of documentation, safe custody and an audit trail.
  • •
    Assist the Procurement Manager in the preparation of the Unit’s annual budget.
  • •
    Draft letters to facilitate waiver requests and the registration of contractors with the PPC for review and signature of the Procurement Manager.
  • •
    Performs any other related duties as assigned by the Project Manager for the purpose of ensuring the efficient and effective functioning of the Procurement Division.
• • Performance Standards:
  • •
    Records and files relating to requisitioning, sourcing, evaluation, award of contracts, waiver requests and registration of suppliers are complete, accurate and current.
  • •
    Effective working relationships with co-workers, suppliers and the public are achieved, and maintained.
  • •
    Procurement activities are conducted in a timely manner and in conformance with established policies, procedures and regulations.
  • •
    Specifications for the procurement of goods and services are technically sound and based on all relevant considerations.
  • •
    Research on market trends, new product and service developments and alternative sources of supplies is thorough and ongoing.
  • •
    Timely responses and assistance is given to suppliers and end users on procurement matters.
  • •
    Established targets are consistently achieved.
  • •
    Professionalism and integrity are consistently demonstrated in keeping with the established standards of NET
  • •
    Correspondence and reports are prepared in a timely manner and a high level of accuracy maintained.
  • •
    Confidentiality, dependability and tact are consistently displayed in the conduct of duties.
• • Authority:
  • •
    To recommend suppliers of goods and services within prescribed limits
  • •
    To recommend procurement of goods, services, and equipment

Qualified and interested candidates are invited to submit their application for the following vacancies by Friday, January 31, 2025 to: The Administrative & Operations Manager National Education Trust 37 Arnold Road Kingston 5 ✉️ Email: jobs@net.org.jm ℹ️ Subject Line: Procurement Officer We thank all applicants for expressing an interest. However, only shortlisted candidates will be contacted. SPECIAL CONDITIONS:

• • May be required to work outdoors occasionally