Records Officer 1 (PIDG/RIM 2)

Summary

Under the direction of the Director, Human Resource and Administration, the incumbent assists with the administration of staff policies and programmes, employee relations, welfare and benefits programmes, and maintains staff service records for assigned groups of employees. 💰$1,711,060 - $2,301,186 JMD per annum

Responsibilities

• • Explains personnel rules and procedures to employees in order to provide awareness of their rights and obligations;
• • Assists with reviews requests for classification, conducts job analysis and makes input to Job Descriptions for approved requests;
• • Provides information to employees on available benefits and entitlement and provides advice/guidance in their utilization;
• • Liaises with relevant Authorities/Agencies/Ministries on staff welfare issues;
• • Processes applications for health cards, special allowances and loans to the Ministry of Finance and the Public Service and the Accountant General’s Department;
• • Prepares submission for payment of relevant allowance (annual increment, qualification increment/seniority allowance, uniform);
• • Processes application for travelling officers to use motor vehicle in the execution of their official duties;
• • Assists with the Performance Appraisal Reports and advises staff on available course of action;
• • Updates the electronic database (staff list, PEPAS and service records);
• • Examines probationary reports to ensure that they are completed in the correct format for further submission to the Office of the Services Commissions (OSC);
• • Liaises with Ministry of Health and Wellness (MOH&W) on medical examinations for newly appointed staff;
• • Ensures that files are prepared for new employees;
• • Performs any other related duties that may be assigned from time to time.

Required Skills

• • Excellent interpersonal
• • Excellent customer services skills
• • Excellent knowledge of records management policies and procedures
• • Good written and oral communication skills
• • Knowledge of the Court Rules and procedures
• • Excellent knowledge of the Staff Orders
• • Excellent knowledge of the Public Service Regulations
• • Knowledge of the Pensions Act
• • Knowledge of the Records Management and Access to Information Act
• • Working knowledge of the relevant computer software applications
• • Ability to lead effectively and work in teams
• • Keen eye for detail

Qualifications

• • Graduated from a Secondary institution with four (4) subjects at the CXC or GCE ‘O’ Level, including English Language and a numeric subject, plus a minimum of three to four (3-4) years’ experience at the Level 1 or an equivalent academic training and experience;
• • Certificate/Diploma in Public Administration/Personnel Management/Records Management with one - two (2) years’ experience would be an asset

Additional Information and Instructions

Applications accompanied by Résumés should be submitted no later than Tuesday, 18th February, 2025 to: Director Human Resource and Administration Court of Appeal Public Building West King Street Kingston 📧 Email: careers@courtofappeal.gov.jm ℹ️ Subject: Records Officer 1 (PIDG/RIM 2) 🔑 Important Notes: Only shortlisted applicants will be contacted.

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