Project Manager (GMG/SEG 3)

Summary

Under the direction of the Director, Project Development and Coordination, the Project Manager has responsibility for planning, organising and directing the implementation of projects, ensuring that these projects are on time, on budget and within scope. This includes developing detailed project plans, ensuring resource availability and allocation, and coordinating internal resources and vendors for the flawless execution of projects. Salary Range: 💰$5,198,035 to $6,990,779 JMD per annum

Responsibilities

• Management/Administrative:

  • • Participates in the formulation of strategic business, operational plans and budget for the Division.
  • • Develops, targets, objectives, activities, systems and procedures for the effective management of the Section.
  • • Formulates policies, plans, and guidelines for the work of the Section.
  • • Plans, organises and manages the work of the Section, develops work schedules, programmes, work activities and recommends improved methods and changes as required.
  • • Manages the approved budget for the Section ensuring that all expenditures are documented and accounted for according to Government of Jamaica (GoJ) guidelines.
  • • Monitors the implementation of the plans and programmes for the Section to ensure that work is carried out as planned and within budget.
  • • Ensures compliance with laws, regulations and procedures governing activities and the operations of the Section.
  • • Participates in monthly, quarterly, annual performance review and reporting meetings for the Branch.
  • • Prepares and submits reports and other documents as required.
  • • Represents the MCGES at meetings, conferences and other fora and makes the necessary presentations as required.

• Technical/Professional:

  • • Collaborates with the Director, Project Development and Coordination in the development of business cases, in-house estimates and related documents for local and international funding including technical marketing and financial analysis for the Ministry and its entities.
  • • Develops project scopes and objectives involving all relevant stakeholders and ensuring technical feasibility.
  • • Prepares Terms of Reference documents and collaborates with the Procurement Branch in the preparation of related contracts as required.
  • • Provides information and support to the Director, Project Development and Coordination and the Research Officer in the development of clear proposals for the implementation of approved projects including identification/clarification of deliverables, implementation modalities and the design of implementation plans (resource, financial, risk, procurement plans etc.).
  • • Develops detailed project plans and tracks progress to ensure that all projects are delivered on time, within scope and within budget.
  • • Manages implementation of all projects assigned; conducts scoping, planning and determines resourcing; forecasts resource requirements and monitors utilisation.
  • • Designs and implements an effective project issues and resolution log to address issues that may arise in a manner that minimises disruption to the overall projects’ timelines, cost and benefit.
  • • Advises on the most appropriate project team modality (in-house project management, external project management, technical assistance, etc.) to realise efficient and effective project development and delivery and manages the development of sub-project teams; briefs these teams on terms of references, objectives, schedules and action plans for specific projects.
  • • Collaborates with the Director, Project Development and Coordination in the identification of technical personnel needed (through consultancies, contracts etc.) for the successful implementation of projects for the Ministry and its entities and manages those resources.
  • • Oversees the preparation of bills of quantities and cost estimates for projects for the Ministry and its entities.
  • • Oversees project engineering activities for the Ministry and its entities.
  • • Participates in the selection of contractors, consultants and other service providers in compliance with the procurement guidelines.
  • • Monitors and evaluates the work and performance of contractors, consultants and other service providers to determine compliance with the terms of contracts, established regulations, standards, policies and procedures and takes actions where necessary to achieve the desired outcomes.
  • • Reviews and certifies/approves claims or invoices for work done and identifies discrepancies for correction.
  • • Collaborates with the Director, Project Accounts regarding the funding requirements, cash flow projections, etc. for projects.
  • • Coordinates internal resources, third parties/vendors, as well as the relevant agencies of the MCGES to facilitate smooth project administration, implementation and flawless execution of projects.
  • • Facilitates stakeholders’ consultations on project related issues and prepares briefs, policy papers, and project reports on the implementation of projects.
  • • Collaborates with the Project Monitoring and Evaluation Analyst, to ensure that project risks are managed effectively, and appropriate strategies are in place to respond to variances.
  • • Uses appropriate verification techniques to manage project scope, schedule and costs.
  • • Measures project performance using appropriate systems, tools and techniques.
  • • Reports and escalates to the Director, Project Development and Coordination and other key stakeholder(s) as needed.
  • • Maintains a comprehensive inventory of projects for the Ministry and its entities.
  • • Creates and maintains project management systems that support compliance with contractual obligations, recording and reporting responsibilities and effective delivery of projects.
  • • Maintains client relationships including liaison, negotiation and communication with key stakeholders.
  • • Coordinates projects and programmes assigned to support timely provision of project milestones and tasks.
  • • Establishes processes and procedures in support of project management and other core activities of the Ministry.
  • • Identifies potential gaps and/or obstacles that may compromise the success of projects, trouble shooting, and presenting appropriate strategies to overcome barriers with a view to improving overall project effectiveness and outcomes.
  • • Prepares key documents and written reports on behalf of the Ministry and/or project activities.
  • • Provides technical support and advice to the Ministry and its entities.
  • • Obtains and provides information required by implementing entities to help them analyse the feasibility of initiatives and projects.
  • • Keeps abreast of the developments in the public sector project management space and ensures compliance with the MOFPS guidelines.

Required Skills

• Technical:

  • • Excellent knowledge of project management principles and practices
  • • Excellent knowledge of government procurement and contract procedures.
  • • Excellent knowledge of project appraisal, development funding, implementation procedures and funding agency protocols.
  • • Excellent knowledge of the GOJ/Ministry’s policies and procedures
  • • Ability to lead and manage negotiations with international donor agencies, work with tight deadlines and deliver exceptional results.
  • • Ability to build and maintain strong linkages with stakeholders in other government, private, regional and international agencies
  • • Excellent financial and analytical skills.
  • • Strong Customer and Quality Focus
  • • Able to work well with creative people and diverse groups
  • • Proficiency in use of Microsoft Office Suite and other relevant computer applications and systems

• Core:

  • • Oral and written communication skills
  • • Strategic Vision
  • • Analytical Thinking
  • • Problem solving and decision making
  • • Teamwork and cooperation
  • • Planning and organising
  • • Leadership
  • • Integrity
  • • People Management
  • • Managing External Relationships
  • • Negotiation Skills

Qualifications

• • Postgraduate Degree in Project Management, Management/Business Administration, Public Administration or related discipline from a recognised tertiary institution
• • Certification/training in Project Management principles, practices, techniques and methodologies.
• • Six (6) years related experience, of which four (4) must be at a senior management level in a project management environmen

Additional Information and Instructions

• Special Conditions Associated with the Job:

  • • Typical working environment
  • • There can be high pressure when deadlines are to be met
  • • Island wide travel
  • • Extended working hours are expected as well as working on weekends and public holidays.

Applications accompanied by résumés should be submitted no later than Thursday, May 22, 2025 to: Director, Human Resource Management and Development Ministry of Culture, Gender, Entertainment and Sport 4-6 Trafalgar Road Kingston 5 📧 Email: careeropportunities@mcges.gov.jm ℹ️ N.B. Please include the job title in the subject line of your email. ⚠️ Note: Only shortlisted applicants will be contacted.

Share This Job