Senior Secretary (OPS/SS 3) - Office of the Government Trustee

Summary

The incumbent is responsible for providing administrative support and secretarial services to the Deputy Government Trustee and to the staff of the Insolvency Administration Unit, as necessary. 💰Salary: $1,711,060 - $2,301,186 per annum

Responsibilities

• • Stamps and logs all correspondence received in the Department;
• • Logs and dispatches all correspondence leaving the Department;
• • Screens visitors and telephone calls for the Department;
• • Co-ordinates activities for meetings, transcribes and prepares Minutes of Meetings;
• • Receives and passes on correspondence to relevant persons;
• • Prepares memoranda, letters, Minutes and other correspondence and transmits to the relevant officers as soon as they are available;
• • Arranges meetings for the Deputy Government Trustee;
• • Maintains the Deputy Government Trustee’s diary;
• • Liaises with Heads of Section and personnel to facilitate administrative support;
• • Assists in compiling and reviewing monthly and annual Reports;
• • Researches and provides information to Deputy Government Trustee in the preparation of reports;
• • Follow-ups on directives given and request made by the Deputy Government Trustee;
• • Establishes and maintains an appropriate filing system of the recording and easy retrieval of information;
• • Ensures the Deputy Government Trustee’s Office is furnished with stationery;
• • Manages urgent correspondence, faxes and emails in the absence of a Head of Unit;
• • Performs any other related duties that may be assigned from time to time by the Deputy Government Trustee.

Required Skills

• • Excellent interpersonal and team skills
• • Excellent oral and written communication skills
• • Excellent time management and organizing skills
• • Strong knowledge of human resource practices, policies and procedures
• • Working knowledge of relevant computer systems and application
• • Ability to use initiative

Qualifications

• • CXC or GCE ‘O’Level subjects including English Language; successful completion of the prescribed Secretarial Course of study at the Management Institute for National Development (MIND) or any Accredited Secretarial Studies, proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, plus four to five (4-5) years’ general office experience;
OR
• • Graduated from an accredited school of Secretarial Studies with proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, training in the use of a variety of software applications e.g., word processing, database and spread sheets; English Language at CXC or GCE ‘O’Level; completion of the appropriate Office Professional Training Course at the Management Institute for National Development, plus four to five (4-5) years’ general office experience;
• • Successful completion of the Certified Professional Secretary course; proficient in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute; English Language at CXC or GCE ‘O’Level; training in the use of a variety of software applications and four to five (4-5) years’ general office experience plus the appropriate Office Professional Training Course at the Management Institute for National Development.

Additional Information and Instructions

Applications accompanied by résumés should be submitted no later than Wednesday, 22nd January, 2025 to: Director, Human Resource Management and Development Ministry of Industry, Investment and Commerce 4 St. Lucia Avenue Kingston 5 📧 Email: hrm@miic.gov.jm ℹ️ Subject: Senior Secretary (OPS/SS 3) - Office of the Government Trustee 🔒 Important: All applicants will be required to pass a security background check. 🙏 Note: Only shortlisted candidates will be contacted.

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