Technical Officer (GMG/SEG 3)

Summary

The officer will undertake the execution of all business processes related to/which affects the nomination, selection and appointment of Boards of Public Bodies. The officer will also undertake the confirmation of data to be entered/uploaded into the Database of Prospective Directors (DPD). 💰Salary Range: $5,198,035 – $6,990,779 per annum.

Responsibilities

Duties and responsibilities are generally in accordance with the Public Bodies Management and Accountability (Nomination, Selection and Appointment of Boards) Regulations and are classified into five (5) functional areas as follows:

• Population and Update of a Database of Prospective1 Directors:

  • • Confirms first tier data2 (related to assigned Public Bodies) entered/uploaded into the database of prospective directors by the Administrative/Data Entry Assistant, subject to due diligence checks;
  • • Updates the DPD;
  • • Make recommendations to the Manager of the Secretariat regarding the continued integrity of the DPD

• Undertake the Process for the Nomination, Selection and Appointment of Persons to the Boards of Public Bodies:

  • • Undertake due diligence exercises in respect of applicants and current directors;
  • • Draft correspondence requesting conduct of/results from Fit and Proper Tests for assigned public bodies;
  • • Undertake the conduct of checks in relation to restriction of appointment and tenure of the chairmen, as well as reappointment of Directors of assigned public bodies;
  • • Prepare for submission to the Manager, a list of all eligible prospective directors for appointment to the boards of assigned public bodies.
  • • Recommend to the Manager, policy changes that may affect the process for nominating, selecting and appointing board members.
  • • Undertake activities to facilitate updated or new competency profiles for the Boards of assigned public bodies.

• Sensitization of and Communication with Stakeholders:

  • • Participate in the implementation of a Communication Plan (including sensitization strategies) in relation to Board nomination, selection, appointment and revocation;
  • • Prepare draft responses to requests for information contained in the Database, subject to the stipulations of the Regulations; and
  • • Monitor board tenures and prepare notices to Permanent Secretaries regarding those expiring within three (3) months.

• Board Evaluation and Reporting:

  • • Contribute to the preparation of reports to stakeholders as required including annual reports to the Cabinet on the performance of the Boards;
  • • Contribute to creation of document on protocols for monitoring the conduct of board performance evaluations; and
  • • Participate in guidance sessions for boards identified as needing the most guidance or where PBs have weak governance structures;

• Human Resource Activities:

  • • Prepare Annual Workplan

• Other:

  • • Duties and responsibilities (and hence outputs) may incorporate any other activity which may be deemed necessary to effect the efficient and effective process for the nomination, selection and appointment of Boards, as well as the reporting and communication thereon.

Required Skills

• • Excellent interpersonal and team management skills
• • Excellent communication skills
• • Strong analytical and problem solving skills
• • Strong leadership skills
• • Strong customer relations skills
• • Excellent planning and organizing skills
• • Excellent judgment and decision making skills
• • Ability to influence and motivate others
• • Proficiency in the use of relevant computer applications
• • Must be able to demonstrate broad knowledge of developments related to the nomination, selection and appointment of Boards both locally and internationally;
• • Sound knowledge of the machinery of government;
• • Sound knowledge of the governance framework for public bodies, including the PBMA Act, the FAA Act, the Corporate Governance Framework, the Policy on the Nomination, Selection and Appointment of Boards and other corporate governance tools;
• • Sound understanding of Research Methodology
• • Excellent capability to track policies/programmes/project benefits realization and lessons learnt activities to feed into on-going improvements
• • Advanced IT skills in relation to Word, PowerPoint, Excel and MS Project or other project tool

Qualifications

• • Bachelor’s Degree in Governance, Public Administration, Public Sector Management, Management or related discipline with a minimum of three (3) years working experience at the Middle Management level.
OR
• • Specialized training in Governance, Public Administration, Public Sector Management, Management, Business Administration or related discipline with a minimum of five (5) years working experience at the Middle Management level.

Additional Information and Instructions

• Special Conditions Associated with the Job:

  • • Technical Officer must exercise a high degree of confidentiality
  • • Technical Officer will be required to travel extensively locally. Overseas travel may also be necessary.

Applications accompanied by résumés should be submitted no later than Thursday January 30, 2025 to: Senior Director, Human Resource Management & Development Human Resource Management and Development Branch Ministry of Finance and the Public Service 30 National Heroes Circle Kingston 4 ✉️ Email: hrapplications@mof.gov.jm ℹ️ Subject Line: Technical Officer (GMG/SEG 3) Please identify the job title of interest as the Subject We thank all applicants for the interest expressed; however, only shortlisted candidates will be contacted.

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