Senior Human Resource Officer (GMG/SEG 1)

Summary

To provide the Central Ministry with support functions of human resource management and development, procurement, documentation management and access to information, general administration, security, property management and administration, as well as to provide policy guidance and implementation support to educational entities. Under the general direction of the Director, Human Resource Management (HRM), the Senior Human Resource Officer is responsible for providing management support and advice as it relates to recruitment and selection activities and other staffing arrangements in accordance to the Government regulations and policies to divisions across the Ministry, Regions and Agencies. 💰Salary: $3,501,526 to $4,709,163 JMD per annum

Responsibilities

• Key Outputs:

  • • Annual Work Plan prepared
  • • Recruitment & Onboarding processes managed
  • • HRMC & HREC submissions prepared
  • • Assigned Establishment managed
  • • Technical advice and guidance provided
  • • Secretariat Support to Human Resource Committees provided
  • • People management and staffing statistics and reports prepared
  • • Workforce Planning metrics provided
  • • Staff coached and Performance Appraisals conducted
  • • Annual/Quarterly/Monthly performance reports prepared

• Technical/Professional:

  • • Manages the workforce planning processes by undertaking data collection and conducting analysis to determine workforce numbers, skills and needs to meet the objectives of the divisions in the Ministry;
  • • Manages the recruitment processes such as advertisement, assessment of applications, administering of assessments, arrangement of interview for positions
  • • Undertakes recruitment activities for senior level staff as directed ;
  • • Conducts and provides assistance with shortlisting of candidates and preparing for and arranging interviews;
  • • Reviews and develops submissions for the attention of the Director, HRM to be presented at the Human Resource Management and Human Resource Executive Committees;
  • • Acts on the actions of the HRMC and HREC by reviewing and preparing letters of offer, employment contracts and new employee packs for successful candidates;
  • • Liaises with unsuccessful candidates to provide feedback where required;
  • • Reviews and collates recruitment paperwork, create new employee personnel files (electronic and hard copy) and input new employee details into the MYHR+;
  • • Liaises with the Finance & Accounts and ICT teams to make on-boarding arrangements;
  • • Updates and maintains the people management/HR records of employees on matters such as establishment gaps, vacancy levels, salaries and prepare associated management reports;
  • • Updates and maintains people management/HR records tracking employment history, promotions, transfers, salaries, etc.;
  • • Provides advice and information to management and employees on people management/HR personnel policies and procedures, including establishment level, appointment, acting arrangements, promotions, reassignment, compensation, equal opportunity, etc.;
  • • Supports the implementation of organisational changes resulting from industrial relations legislation, revised organisational and classification structures or technological changes;
  • • Provides input and support to the development and maintenance of recruitment and establishment procedures, guides, resources and tools to support divisions in related activities;
  • • Creates and maintains records in electronic formats in line with records management requirements to ensure all required records are retained and can be readily accessed;
  • • Guides the employee on-boarding experience of new employees for assigned areas and refer employees for induction and orientation by the Human Resource Development Section;
  • • Assists with developing and maintaining the Job Enrichment and Succession Planning Programmes for the Ministry;
  • • Supports the broader HRM&D team concerning brainstorming, professional development initiatives and workload support as required;
  • • Manages the resignations process by; - reviewing documents to establish that they were routed through the appropriate channels - conducting Exit Interviews and retrieves any work related material that was issued to the employee
  • • Ensuring that the relevant Units are informed about the resignation including the Payables and Payroll Branch
  • • Manages the renewal, amendment and extension of contracts for staff working on special projects and on contracts;
  • • Provides administrative support and guidance to the Human Resource (HR) Sub- Committee and the HR Management Committee;
  • • Contributes to development of HR metrics which will assess the effectiveness of HRM policies and practices;
  • • Prepares submissions to the Ministry of Finance and the Public Service for approvals related to staffing;
  • • Develops and maintains an updated separation list to track retention and attrition rates;

• Management/Administrative:

  • • Supports the Director with preparing the Unit’s Annual Budget and Corporate/Operational Plan;
  • • Attends meetings, conferences, seminars to address HRM matters and other executes directives as necessary;
  • • Prepares Human Resource Sub-Committee Reports;
  • • Prepares monthly and annual reports;
  • • Generates workforce statistics, reports and analysis on recruitment activities, establishment, retention, diversity and related information highlighting trends and current or emerging issues to inform senior managers in their decision making;
  • • Leads, prioritises and manages the day-to-day operation of staff to ensure the effective management of operations and that goals and objectives are being met;
  • • Ensures adherence to standard operating procedures and policies to maximize efficiency and work quality;
  • • Maintains customer service principles, standards and measurements;
  • • Identifies development programmes and makes recommendation for direct reports to attend such programmes;
  • • Participates in enterprise bargaining talks where employees, management and unions discuss the development of specific work arrangements and conditions;
  • • Analyses the skills and qualities required for each job and provide feedback to the Director, OD and Change Management to inform the development/revision job descriptions/specifications and duty statements;
  • • Performs any other related duties assigned by the Director- Human Resource Management.

• Human Resource:

  • • Provides leadership and guidance through effective planning, delegation, communication, training, mentoring, coaching and discipline;
  • • Evaluates and monitors the performance of staff in the Section and implements appropriate strategies;
  • • Coordinates the development of individual work plans and recommends performance targets for the staff assigned;
  • • Participates in the recruitment and training of staff of the Section;
  • • Recommends training, promotion and approves leave in accordance with established Human Resource Policies and Procedures;
  • • Identifies skills/competencies gaps and contributes to the development and succession planning for the division to ensure adequate staff capacity;
  • • Monitors the performance of staff and facilitates the timely and accurate completion of the staff annual performance appraisals and other periodic reviews;
  • • Recommends disciplinary measures in keeping with established guidelines/practices

• Performance Standards:

  • • Annual Work Plans timely prepared in accordance to PMAS standards;
  • • Section’s Annual Budget and Operational Plan assisted with;
  • • Staff is managed in accordance with established policies and procedures;
  • • Recruitment and selection activities managed and conducted within agreed timeframe and in accordance with established standards;
  • • Staff appointments, deployments, transfers, acting assignments are processed in accordance with established standards and within the agreed timeframe;
  • • Resignations processed according to the established standards and within the given timeframe;
  • • Sound technical advice provided based on HRM policies, regulations and guidelines;
  • • Workforce planning data is relevant, valid and informs future decision-making process;
  • • Accurate, timely and relevant support provided to HR Committees;
  • • Accurate and comprehensive recommendations are made and submitted to the Human Resource Committees within the agreed timeframe;
  • • Recommended disciplinary action is timely and is in line with human resource policies;
  • • A productive, harmonious and collaborative working environment is achieved and maintained;
  • • Comprehensive periodic and special reports and are prepared and submitted in a timely manner and according to required format;
  • • Physical resources needed by staff are provided within a reasonable timeframe;
  • • High ethical standards are maintained;
  • • Performance Appraisals of staff conducted and submitted within the stipulated timeframe and format.

Required Skills

• Core:

  • • Excellent Interpersonal Skills
  • • Good interviewing and counselling skills
  • • Excellent judgment, decision making and problem solving skills
  • • Strong oral and written communication skills
  • • Confidentiality and Integrity
  • • Ability to work as part of a team & on own initiative
  • • Results & detailed-oriented
  • • Strong customer service skills
  • • Strong time management skills
  • • Excellent planning and organizing skills

• Technical:

  • • Knowledge of the principles of public sector management;
  • • Sound knowledge of Human Resource Management principles and practices;
  • • Knowledge of the Public Service Regulations, Staff Orders 2004;
  • • Excellent presentation skills;
  • • Working knowledge of statutes, legislations, regulations policies and procedures administered by the SHRMD;
  • • Knowledge of OSC Recruitment and Selection Manual.
  • • Proficiency in Microsoft Office Suite including Word, Excel and PowerPoint & HRMIS

Qualifications

• • Bachelor’s degree in Human Resource Management/ Public Administration or equivalent qualification
• • Two (2) years related experience, preferably in the Public Service
• • Training in Supervisory Management would be an asset

Additional Information and Instructions

• Authority To:

  • • Access confidential employee records
  • • Recommends relevant training and development programmes for direct reports

• Specific Conditions Associated with the Job:

  • • Normal office working conditions
  • • May be required to work beyond normal working hours;
  • • May be required to work on public holidays/weekends
  • • Required to have a valid Driver’s Licence and a reliable motor vehicle

For Further Information, Please Contact The Senior Human Resource Officer At Ext. 5945 Interested Persons Are Invited To Submit Applications With Résumés No Later Than Tuesday, March 24, 2025 To The Address Presented Below. Director, Human Resource Management Ministry of Education, Skills, Youth and Information 2-4 National Heroes Circle Kingston 4 📧 Email: jobapplications@moey.gov.jm 📜 Subject: Senior Human Resource Officer (GMG/SEG 1) Please note that only shortlisted applicants will be contacted.

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