Records Officer (PIDG/RIM 2)

Summary

Permanent Secretaries, Heads of Department and Chief Executive Officers are asked to invite applications from suitably qualified officers in their Ministries/Departments/Agencies to fill the vacant post of Records Officer (PIDG/RIM 2) (2 posts) in the Trelawny Parish Court. The incumbent provides clerical support by maintaining and retrieving records. 💰Basic Salary: $1,711,060 - $2,301,186 JMD per annum.

Responsibilities

• • Places files, warrants, receipts and applications in plaint number order, in designated batch for easy location;
• • Retrieves files, as requested, and replaces them on return;
• • Files and maintains completed Court Sheets in date order, and ensures ease of access;
• • Files all records in a systematic manner, as it relates to Court matters;
• • Files and tracks probate books;
• • Updates daily Big and Small Claim Index Books;
• • Labels and places Plaint and Minute Books in numerical order;
• • Maintains current master index of all disposed matters;
• • Provides general information/advice to the customers/clients;
• • Assists customer/client in completing their forms;
• • Performs other duties as assigned.

Required Skills

• • Excellent knowledge of Government Records Management Regulations
• • Excellent oral and written communication skills
• • Good interpersonal relations and customer service skills
• • Ability to work in a team
• • Working knowledge of the relevant computer software applications

Qualifications

• • Graduated from a Secondary institution with four (4) subjects at the CXC or GCE ‘O’ Level, including English Language and a numeric subject, plus a minimum of three to four (3-4) years’ experience at the Level 1 or an equivalent academic training and experience.

Additional Information and Instructions

Applications accompanied by Résumés should be submitted no later than Thursday, 31st July, 2025 to: Senior Director Human Resource Management and Administration Court Administration Division Public Building West King Street Kingston 📧 Email: hrma@jamaicajudiciary.gov.jm ℹ️ Subject: Records Officer (PIDG/RIM 2) 🔑 Please include the job title in the subject line of your email. ⚠️ Please note that only shortlisted applicants will be contacted.

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