Checking Officer (FMG/AT 2)

Summary

Under the direct supervision of the Checking Supervisor, the Checking Officer is responsible for: Receiving, examining and recording bill invoices and contracts Preparing and inserting all Payment Vouchers Checking of all Payment Vouchers Preparing ad hoc/specific reports Maintaining Memorandum Registers Maintaining Accounting files and records 💰 salary range $1,711,060 – $2,301,186 JMD per annum

Responsibilities

• Administrative/Management:

  • • Receives and records contracts and contract Payment Vouchers;
  • • Maintains accounting records and files;
  • • Participates in the annual Board of Survey;
  • • Ensures there is propriety in the bills, invoices and contracts submitted for payment.

• Technical/Professional:

  • • Prepares/Inserts Payment Vouchers on FinMan System for all Heads of Estimates and Deposit;
  • • Checks and inserts Travel Vouchers on FinMan System;
  • • Ensures that Vouchers are properly authenticated;
  • • Ensures Vouchers have the Head, sub-Head, Object and Sub-Head against which payment is made;
  • • Ensures that the amount payable is both in figure and words;
  • • Confirms TRN, name and address of the person to whom payment is made;
  • • Verifies the nature of the payment;
  • • Checks the authority for payment against the Voucher;
  • • Reports prepared and submitted within agreed timeframe;
  • • Updates and maintains assigned Register(s);
  • • Assists with updating the Tracking System;
  • • Performs any other related duties assigned from time to time, by the Senior Checking Officer, Manager Accounts Payables, Director Accounts Payables and Payroll, or the Principal Finance Officer.

Required Skills

• Core:

  • • Good oral and written communication skills
  • • Good customer relations skills
  • • Good interpersonal skills
  • • Excellent planning and organizing skills
  • • Ability to work in teams
  • • Ability to work on own initiative

• Technical:

  • • Knowledge of the FAA Act, other associated legislation, circulars, directives, bulletins
  • • Good knowledge of GOJ and Ministry’s Policies and Procedures
  • • Knowledge of Government Accounting
  • • Ability to use Microsoft Office applications viz Word, Excel, Outlook, PowerPoint
  • • Knowledge of relevant/applicable computerized Accounting Systems
  • • Knowledge of Accounts Payables and GOJ’s payment process
  • • Knowledge of Internal Controls

Qualifications

• • AAT Level 2; or
• • ACCA-CAT Level B/Level 2; or
• • NVQJ Level 2, Accounting; or
• • Certificate in Accounting from an accredited University; or
• • Completion of Second Year of the BSc. Degree in Accounting/Management Studies with Accounting or BBA Degree at an accredited University; or
• • A.Sc. Degree in Business Studies/Business Administration/Management Studies; or
• • A.Sc. Degree in Accounting from the Management Institute for National Development (MIND); or
• • Certificate in Government Accounting Level 2.

Additional Information and Instructions

Applications accompanied by résumés should be submitted no later than Thursday, 12th June, 2025 to: Senior Director Human Resource Management and Development Division Ministry of Agriculture, Fisheries and Mining Hope Gardens Kingston 6 📧 Email: jobopportunities@moa.gov.jm 🔑 Please include the job title in the subject line of your email. Please note that only shortlisted applicants will be contacted.

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