Systems Analyst (MIS/IT 5)

Summary

Under the supervision of the Commission of Mines (SOG/ST 10), the Systems Analyst (MIS/IT 5) is responsible for managing the Information and Communication Technology (ICT) activities of the Mines and Geology Division to plan, design, implement and administer information systems. 💰Salary: $4,266,270 - $5,737,658 JMD per annum.

Responsibilities

• Key Outputs:

  • • Corporate/strategic plan developed
  • • Staff performance managed and evaluated
  • • Annual budget prepared
  • • Unit and individual work plans prepared
  • • Website managed and information reviewed and updated
  • • Needs analysis conducted
  • • Systems designed/acquired/modified
  • • ICT procedures documented
  • • Computer system secured
  • • Staff trained in the use of computer programs and systems.
  • • Reports prepared and submitted
  • • Effective and timely resolution of computer related and program problems experienced
  • • Computer systems and programs analyzed
  • • Cost benefit and return on investment analysis conducted

• Technical/Professional:

  • • Analyses user requirements to design and implement computer systems for all Units in the Division
  • • Coordinates network planning, implementation as well as modification
  • • Implements Routing and Remote technologies to facilitate intra-ministry communication
  • • Deploys existing system resources to additional operations
  • • Schedules the use of various equipment to optimize output
  • • Plans and re-engineers the Divisions processes to accommodate technology to achieve efficiency
  • • Analyses data management systems with the mechanism required to design, implement, secure and manage relational databases
  • • Designs and maintains website for the Division in keeping with the Government of Jamaica’s (GOJ)guidelines on web standards
  • • Manages the Division’s computer facility by supervising allocation of computer resources and user time
  • • Provides staff and users with assistance solving computer related problems, such as malfunctions and program problems
  • • Provides technical assistance and training for the Division’s staff
  • • Tests, maintain, and monitor computer programs and systems, including coordinating the installation of computer programs and systems
  • • Uses object-oriented programming languages, as well as client/server applications development processes and multimedia and Internet technology
  • • Confers with clients regarding the nature of the information processing or computation needs a computer program is to address.
  • • Expand or modify system to serve new purposes or improve workflow
  • • Determines computer software or hardware needed to set up or alter system
  • • Analyzes information processing or computation needs and plan and design computer systems, using techniques such as structured analysis, data modeling and information engineering
  • • Develops, document and revise system design procedures, test procedures, and quality standards.
  • • Recommends new equipment or software packages
  • • Reads manuals, periodicals, and technical reports to learn how to develop programs that meet staff and user requirements
  • • Utilizes the computer in the analysis and solution of business problems such as development of integrated production and inventory control and cost analysis systems
  • • Prepares cost-benefit and return-on-investment analyses to aid in decisions on system implementation
  • • Develops Geographical Information Systems capabilities and acquire applications for spatial data deployment in keeping with GOJ standards
  • • Supervises daily operation of GIS support
  • • Develops specifications and employ the competitive bidding process for the procurement of the Division’s software as well as hardware equipment
  • • Designs/acquires training manuals in requisite software to facilitate staff training
  • • Principally responsible for the security of the Division’s hardware and software
  • • Supervises the introduction of all new technology in the Division in keeping with its overall goal
  • • Proposes new ICT strategies and programmes for the Division, primarily to achieve efficiency as well as data security
  • • Plans and implements backup procedure for in house data
  • • Implements and manages all electronic record management system
  • • Implements fault tolerance for computer systems
  • • Supervises minor repairs and certifies all major repairs
  • • Liaison officer for all ICT related areas to the GOJ
  • • Assist in administering and coordinating the Access to Information Act
  • • Provides ICT support to all bilateral and multilateral projects in the Division
  • • Designs and implement an integrated database for the Division
  • • Participates in the GOJ’s MIS Officer’s Group, ATI Committee, Land Information Council of Jamaica (LICJ) well as other ICT meetings and seminars
  • • Participates in the Division’s Disaster Preparedness Committee

• Management/Administrative:

  • • Participates in the organization’s strategic planning process
  • • Prepares and monitors the Unit’s operational plan and budget ensuring the work is carried out according to guidelines and agreed targets achieved
  • • Prepares ICT unit plan
  • • Prepares individual work plans
  • • Provides guidance/advise to the Commissioner, Deputy Commissioners and Directors on ICT matters
  • • Represents the Division at meetings, conferences and other functions as directed
  • • Prepares list of computer hardware to be insured
  • • Prepares monthly activity report for the unit
  • • Supervises the unit’s staff in their daily duties

• Human Resources:

  • • Monitors and evaluates the performance of direct reports, prepares performance appraisals and recommend and/or initiates corrective action where necessary to improve performance and/or attaining established personal and/or organizational goals
  • • Provides leadership and guidance to staff through effective planning, delegation, communication, coaching, mentoring and training
  • • Participates in the recruitment of staff for the unit and recommends transfer, promotion, termination and leave in accordance with established human resource policies and procedures
  • • Ensures that the staff is aware of and adhere to the policies, procedures and regulations of the Government of Jamaica
  • • Ensures the welfare and development needs of staff are clearly identified and addressed

• Other:

  • • Performs other related functions assigned from time to time by the Commissioner

• Performance Standards:

  • • Corporate/strategic plan developed according to established guides and within stated timeframe
  • • Policies and programmes are well formulated and executed according to requisite needs and established agenda
  • • Accuracy and timeliness are observed in the preparation of annual budget
  • • Computers and peripherals are valued according to established guidelines on\depreciation of assets and insured annually
  • • Website is reviewed and updated according to GOJ’s standard
  • • Needs of staff are assessed and analyzed constantly in keeping with changes in the work environment and within budgetary controls
  • • Systems are designed/acquired/designed, developed and implemented based on the outcome of needs analysis, within agreed timeframes and according to established guidelines
  • • ICT procedures are documented for succession planning
  • • Computer system secured according to established procedures
  • • Training manuals are prepared/acquired according to established guidelines
  • • Training is done in recognition of staff’s needs and according to training policy
  • • Timeliness and accuracy are recognized in the preparation and execution of plans in accordance with PMAS guidelines
  • • Staff performance managed and evaluated according to PMAS guidelines
  • • Reports are accurate and submitted in accordance with agreed timeframe
  • • Staff performance meets or exceed set targets
  • • System performance is in accordance with industry standards
  • • Systems are upgraded within the week of new updates from developers/manufacturers.
  • • Systems security implemented and conforms to industry standards.
  • • Systems and programs are continuously monitored for potential problems, which are then dealt with before they manifest themselves.
  • • Malfunctions are speedily dealt with to ensure minimum system downtime.

• Authority:

  • • Certifies travel claims
  • • Signs leave forms for supervisees
  • • Recommends disciplinary action, promotion according to human resources policies, etc…for personnel within Economic Geology Unit.
  • • Recommends ICT policies, purchases of all ICT goods and services and procedures for the Division

Required Skills

• Core:

  • • Analytical Thinking
  • • Planning and Organizing
  • • Oral Communication
  • • Written Communication
  • • Strategic Vision
  • • Interpersonal Skills
  • • Customer and Quality Focus
  • • Leadership
  • • Initiative
  • • Problem solving and decision making

• Technical:

  • • Structured design techniques, tools and principles
  • • Relational database management software
  • • Integration of multi-vendor application software
  • • IT application testing and evaluation techniques
  • • In-depth knowledge of application software development
  • • Knowledge of web application software
  • • Presentation and reporting
  • • Research and evaluation
  • • Procurement
  • • Project Management

Qualifications

• • Bachelor’s Degree in Computer Science/Management Information Systems or related areas from a recognized institution
• • Certificate in Project Management in an ICT environment
• • Basic knowledge of GIS operations
• • Five (5) years’ experience in Systems Analysis and managing a computer environment

Additional Information and Instructions

• Special Conditions Associated with the Job:

  • • Will be required to work long hours, after hours when the need arises
  • • Required to work in air-conditioned server room with lower temperatures than a typical office environment

Applications accompanied by resume should be submitted no later than January 24, 2025 to: Senior Director Human Resource Management and Development Division Ministry of Agriculture, Fisheries and Mining Hope Gardens Kingston 6 📧 Email: jobopportunities@moa.gov.jm ℹ️ Subject: Systems Analyst (MIS/IT 5) 🔑 Please include the job title in the subject line of your email.

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