Assistant Human Resource Officer - ERW (GMG/AM 3)

Summary

Under the supervision of the Director, Employee Relations & Welfare, the Assistant Human Resource Officer, Employee Relations & Welfare is primarily responsible for the management of leave and general benefits administration to Divisions across the Ministry of Justice. 💰Salary: $2,190,302 - $2,945,712 per annum.

Responsibilities

• Key Outputs:

  • • Leave & other benefits requests processed
  • • Leave entitlements calculated and updated
  • • Leave and benefit administration research conducted
  • • Attendance reports analyzed
  • • Personnel files and service records updated and maintained
  • • Annual/Quarterly/Monthly performance reports prepared
  • • Individual work plans developed
• Technical/Professional:

  • • Processes request for leave - sick, departmental, vacation, study, special, maternity and day release;
  • • Calculates and updates employee leave records – sick, departmental, vacation, study, special, maternity and day release;
  • • Receives and analyses Attendance Reports for each Division of the MoJ;
  • • Provides reports on leave/other benefits statistics and updates for each Division of the MoJ on a periodic basis to guide the Human Resource Planning processes;
  • • Processes requests for seniority allowance resulting from achieving the required time period and satisfactory Performance Management and Evaluation System score;
  • • Conducts research on matters relating to leave/benefits administration;
  • • Updates, maintains and reports on the service records of employees in the MoJ and its key stakeholders to assist with the pension/retirement processes;
  • • Prepares for processing, updates and maintains employee benefits mechanisms i.e. Sagicor Health Schemes, GOJ Bus Services, Motor Vehicle Concession, Staff Loans and related matters;
  • • Liaises with the SHRMD – MoFPS on all leave and general benefits policies and operations;
  • • Supports senior executives in the provision of leave and general benefits advisory/training for managers and employees, as required;
  • • Remains aware of relevant innovation and industry trends and issues and implement relevant changes to the workplace to ensure the MoJ achieves best practice and strategic objectives.
• Administrative:

  • • Develops Individual Work Plans based on alignment to the overall plan for the section;
  • • Participates in meetings, seminars, workshops and conferences as required;
  • • Prepares reports and programme documents as required;
  • • Maintains customer service principles, standards and measurements.
• Human Resources:

  • • Contributes to and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and organization’s goals;
  • • Assists with the preparation and conducts presentations on role of Division/Unit for the Orientation and Onboarding programme.
• Other:

  • • Performs all other duties and functions as may be required from time to time.
• Performance Standards:

  • • Leave & other benefits requests processed in accordance with SHRMD policies, guidelines and timeframes;
  • • Leave entitlements calculated and updated in accordance with SHRMD policies, guidelines and timeframes;
  • • Leave and benefit administration research conducted are evidence-based and completed in agreed timeframes;
  • • Attendance reports analyzed in accordance with SHRMD policies, guidelines and timeframes;
  • • Personnel files and service records updated and maintained in keeping with agreed standards and timeframes;
  • • Annual/Quarterly/Monthly performance reports are prepared in accordance with agreed format, are accurate and submitted on time;
  • • Individual Work Plans developed in conformity to established standards and within agreed timeframes;
  • • Confidentiality, integrity and professionalism displayed in the delivery of duties and interaction with staff.
• Authority:

  • • Access confidential information

Required Knowledge, Skills and Competencies

• Core:

  • • Adaptability
  • • Compliance
  • • Customer and Quality Focus
  • • Initiative
  • • Interpersonal
  • • Oral Communication
  • • Team Work & Cooperation
  • • Time Management
  • • Written Communication
  • • Integrity
• Technical/Functional:

  • • Accountability
  • • Analytical thinking
  • • Attention to Detail
  • • Coaching and Mentoring
  • • Contract Administration
  • • Cost Management and Estimation
  • • Goal/Results Oriented
  • • Methodical
  • • Planning and Organising
  • • Presentation and Reporting
  • • Problem Solving and Decision-making
  • • Resilience
  • • Stress Tolerance
  • • Technical Skills
  • • Use and Application of Technology
• Other:

  • • Knowledge of the principles of administrative management
  • • Knowledge of Human Resource Management principles and practices
  • • Working knowledge of the Public Service Regulations
  • • Working knowledge of statutes, legislations, regulations policies and procedures administered by the SHRMD
  • • Proficiency in Microsoft Office suite and other programme applications appropriate to assigned responsibilities

Preferred Qualifications

• ★ Associate Degree in Human Resource Management, Management Studies, Public/Business Administration, or related social sciences;
• ★ Two (2) years’ experience in a Human Resource Management environment.

Additional Information and Instructions

• ℹ Work will be conducted in an office outfitted with standard office equipment and specialized software.
• ℹ The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions.
• ℹ May be required to travel locally to attend conferences, seminars and meetings.