Assistant Human Resource Officer - ERW (GMG/AM 3)

Summary

Under the supervision of the Director, Employee Relations & Welfare, the Assistant Human Resource Officer, Employee Relations & Welfare is primarily responsible for the management of leave and general benefits administration to Divisions across the Ministry of Justice. 💰Salary: $2,190,302 - $2,945,712 per annum.

Responsibilities

• Key Outputs:

  • • Leave & other benefits requests processed
  • • Leave entitlements calculated and updated
  • • Leave and benefit administration research conducted
  • • Attendance reports analyzed
  • • Personnel files and service records updated and maintained
  • • Annual/Quarterly/Monthly performance reports prepared
  • • Individual work plans developed

• Technical/Professional:

  • • Processes request for leave - sick, departmental, vacation, study, special, maternity and day release;
  • • Calculates and updates employee leave records – sick, departmental, vacation, study, special, maternity and day release;
  • • Receives and analyses Attendance Reports for each Division of the MoJ;
  • • Provides reports on leave/other benefits statistics and updates for each Division of the MoJ on a periodic basis to guide the Human Resource Planning processes;
  • • Processes requests for seniority allowance resulting from achieving the required time period and satisfactory Performance Management and Evaluation System score;
  • • Conducts research on matters relating to leave/benefits administration;
  • • Updates, maintains and reports on the service records of employees in the MoJ and its key stakeholders to assist with the pension/retirement processes;
  • • Prepares for processing, updates and maintains employee benefits mechanisms i.e. Sagicor Health Schemes, GOJ Bus Services, Motor Vehicle Concession, Staff Loans and related matters;
  • • Liaises with the SHRMD – MoFPS on all leave and general benefits policies and operations;
  • • Supports senior executives in the provision of leave and general benefits advisory/training for managers and employees, as required;
  • • Remains aware of relevant innovation and industry trends and issues and implement relevant changes to the workplace to ensure the MoJ achieves best practice and strategic objectives.

• Administrative:

  • • Develops Individual Work Plans based on alignment to the overall plan for the section;
  • • Participates in meetings, seminars, workshops and conferences as required;
  • • Prepares reports and programme documents as required;
  • • Maintains customer service principles, standards and measurements.

• Human Resources:

  • • Contributes to and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and organization’s goals;
  • • Assists with the preparation and conducts presentations on role of Division/Unit for the Orientation and Onboarding programme.

• Other:

  • • Performs all other duties and functions as may be required from time to time.

• Performance Standards:

  • • Leave & other benefits requests processed in accordance with SHRMD policies, guidelines and timeframes;
  • • Leave entitlements calculated and updated in accordance with SHRMD policies, guidelines and timeframes;
  • • Leave and benefit administration research conducted are evidence-based and completed in agreed timeframes;
  • • Attendance reports analyzed in accordance with SHRMD policies, guidelines and timeframes;
  • • Personnel files and service records updated and maintained in keeping with agreed standards and timeframes;
  • • Annual/Quarterly/Monthly performance reports are prepared in accordance with agreed format, are accurate and submitted on time;
  • • Individual Work Plans developed in conformity to established standards and within agreed timeframes;
  • • Confidentiality, integrity and professionalism displayed in the delivery of duties and interaction with staff.

• Authority:

  • • Access confidential information

Required Skills

• Core:

  • • Adaptability
  • • Compliance
  • • Customer and Quality Focus
  • • Initiative
  • • Interpersonal
  • • Oral Communication
  • • Team Work & Cooperation
  • • Time Management
  • • Written Communication
  • • Integrity

• Technical/Functional:

  • • Accountability
  • • Analytical thinking
  • • Attention to Detail
  • • Coaching and Mentoring
  • • Contract Administration
  • • Cost Management and Estimation
  • • Goal/Results Oriented
  • • Methodical
  • • Planning and Organising
  • • Presentation and Reporting
  • • Problem Solving and Decision-making
  • • Resilience
  • • Stress Tolerance
  • • Technical Skills
  • • Use and Application of Technology

• Other:

  • • Knowledge of the principles of administrative management
  • • Knowledge of Human Resource Management principles and practices
  • • Working knowledge of the Public Service Regulations
  • • Working knowledge of statutes, legislations, regulations policies and procedures administered by the SHRMD
  • • Proficiency in Microsoft Office suite and other programme applications appropriate to assigned responsibilities

Qualifications

• • Associate Degree in Human Resource Management, Management Studies, Public/Business Administration, or related social sciences;
• • Two (2) years’ experience in a Human Resource Management environment.

Additional Information and Instructions

• • Work will be conducted in an office outfitted with standard office equipment and specialized software.
• • The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions.
• • May be required to travel locally to attend conferences, seminars and meetings.

Kindly submit cover letter and resume along with the name, telephone number and email address of two (2) references, one must be a former/current supervisor no later than Friday, January 17, 2025 to: Senior Director, Human Resource Management and Development Ministry of Justice 61 Constant Spring Road, Kingston 10 Email: careers@moj.gov.jm or via Website: moj.gov.jm/careers/apply ⭐ You can click the apply link on this page to apply directly The Ministry of Justice thanks all applicants for their interest, but only those shortlisted will be contacted. Specific Essential Conditions associated with the job:

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