Administrative Officer (GMG/AM 3)

Summary

Under the direct supervision of the Director General, the Administrative Officer is responsible for providing administrative/secretarial support to the office. 💰Salary: $2,190,302 - $2,945,712 JMD per annum

Responsibilities

• • Composes and reproduces letter, memoranda, Cabinet Notes/Submissions, certificates, gazette notices and reports from drafts;
• • Responds to routine and other correspondence;
• • Attends meetings to record Minutes and reproduces same for circulation;
• • Attends and record Minutes of Board of Directors and Board Subcommittee meetings;
• • Receives, opens, sorts and distributes incoming and outgoing mail;
• • Files correspondence and other materials, and maintains a record of the movement of files;
• • Establishes and maintains a system for control of confidential files;
• • Photocopies documents;
• • Maintains diary and schedules appointments and meetings;
• • Receives and screens visitors, and ensures that they are directed to the relevant officers or office;
• • Accesses and sends e-mail via internet;
• • Directs telephone calls and messages;
• • Assembles and disseminates information to internal and external personnel, as requested;
• • Collaborates with local stakeholders and partners to support organising and hosting meetings, workshops, seminars and conferences;
• • Performs any other related duties that may be assigned from time to time.

Required Skills

• Core:

  • • Excellent oral and written communication skills
  • • Excellent customer service and customer relations skills
  • • Excellent problem-solving and decision-making skills
  • • Excellent time management, planning and organizational skills
  • • Excellent interpersonal skills
  • • Excellent teamwork and co-operation skills
  • • Punctuality
  • • Excellent integrity
  • • Good discipline
  • • Goals/results oriented
  • • Customer and quality focus

• Functional/Technical:

  • • Knowledge of the operations of Government/Ministry’s policies and procedures
  • • Sound knowledge of web-based research techniques
  • • Computer Proficient
  • • Ability to analyse problems and generate solutions

Qualifications

• • Bachelor of Science Degree in Business Administration or related area, with at least one (1) year secretarial or administrative experience.
OR
• • Associate Degree in Business Administration with two (2) years’ secretarial experience.

Additional Information and Instructions

• Special Conditions Associated with the Job:

  • • Participation in training (as a trainee or trainer) with possibility of no simultaneous reduction in workload.

Applications accompanied by résumés should be submitted no later than Thursday, 13th March, 2025 to: Director, Human Resource Management and Development Ministry of Industry, Investment and Commerce 4 St. Lucia Avenue Kingston 5 📧 Email: hrm@miic.gov.jm ℹ️ Subject: Administrative Officer (GMG/AM 3) 🔒 Important: All applicants will be required to pass a security background check. 🙏 Note: Only shortlisted candidates will be contacted.

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