Director, Performance Management & Appraisal Systems (GMG/SEG 2)

Summary

Under the direction of the Senior Director, Human Resource Management and Development, the Director, Performance Management and Appraisal Systems, is responsible for working collaboratively with all internal stakeholders (Line Managers, Staff and Strategic Planning Section) to support the development and monitoring of the Performance Management and Appraisal Systems (PMAS), within the Ministry of Justice. 💰Salary: $4,266,270 - $5,737,658 JMD per annum.

Responsibilities

• Technical/Professional:

  • • Implements a performance management and improvement framework for the Ministry of Justice, that leads to the proper alignment of Individual Work Plans with the Divisional Strategic Business Plans to facilitate an increase in organizational effectiveness and efficiency;
  • • Develops and maintains customized PMAS manuals, templates, forms, policies and procedures for the Ministry
  • • Reviews and assesses the PMAS with a view to identify weaknesses and develops appropriate solutions;
  • • Co-ordinates performance management and quality improvement capacity building for all levels of employees;
  • • Designs and conducts PMAS Sensitization Sessions within the Ministry, ensuring knowledge and importance of the PMAS;
  • • Collaborates with Strategic Planning Branch in the MoJ to develop an annual Work Plan for the oversight of the operation of the PMAS in the Ministry;
  • • Examines the performance management and appraisal systems to determine systematic weaknesses e.g. subjectivity, lack of proper measurement tools, as well as activities that do not add value to the process;
  • • Participates in the Corporate and Operational Planning activities of the Ministry to gain a full understanding of the Mission and Objectives, so as to inform the activities of the HRM&D Branch in providing guidance to line managers and staff in completing their Individual Work Plans and other related requirements of the PMAS;
  • • Maintains knowledge of the Division’s operations, working knowledge of the policies, procedures, practices and protocols, to be able to respond appropriately to enquiries, requests or issues;
  • • Reviews the work plans and performance reports for the staff of the Ministry and ensures that work plans are properly prepared and reflect measurable performance indicators, as well as align to Divisional Plans;
  • • Monitors and evaluates the Ministry’s Performance Management and Appraisal Systems to discern achievements and weaknesses;
  • • Develops and maintains an organization-wide competency framework to support performance management, recruitment and selection, and reinforce the Ministry’s core values;
  • • Reviews Divisional Operational/Corporate Plans and Individual Work Plans to ensure quality of content (alignment and completeness in specification);
  • • Provides feedback to Divisional Heads and recommends areas for improvements as it relates to Performance Management;
  • • Reviews and advises the Senior Director, HRM&D on the implementation of remedial and corrective action to address poor performance;
  • • Reviews and addresses all PMAS grievance that may arise;
  • • Recommends PMAS corrective action and related procedures specific to situations that may arise;
  • • Recommends approaches to the execution of PMAS interventions;
  • • Develops customized PMAS material for employee Orientation Session;
  • • Provides training in collaboration with HRD Section for newly appointed managers and supervisors, with respect to their responsibilities under the PMAS;
  • • Provides coaching, guidance and information on PMAS related issues to all staff including managers and supervisors;
  • • Designs and implements mechanisms that ensure eligible staff for an increment/award is identified, and the relevant personnel notified in the stipulated timeframe;
  • • Puts in place systems that will recognize employees’ improvements;
  • • Generates the relevant reports that will facilitate employee increment payment, development and recognition;
  • • Plans and co-ordinates the performance Recognition and Reward activities/events for the Ministry;
  • • Keeps current with emerging HR changes, legislative and industry requirements to deliver high level support.

• Management/Administrative:

  • • Manages the development of the Section’s Unit Plan, Budget and Individual Work Plans;
  • • Participates in meetings, seminars, workshops and conferences, as required.

• Human Resources:

  • • Provides leadership and guidance through effective planning, delegation, communication, training, mentoring, coaching and discipline;
  • • Evaluates and monitors the performance of staff in the Section and implements appropriate strategies;
  • • Co-ordinates the development of Individual Work Plans and recommends performance targets for the staff assigned;
  • • Participates in the recruitment and training of staff of the Branch;
  • • Recommends training, promotion and approves leave in accordance with established Human Resource policies and procedures;
  • • Identifies skills/competency gaps and contribute to the development and Succession Planning for the Branch to ensure adequate staff capacity;
  • • Ensures the well-being of staff supervised;
  • • Effects disciplinary measures in keeping with established guidelines/practices;
  • • Maintains customer service principles, standards and measurements;
  • • Identifies and incorporates the interests and needs of customers in business process design;
  • • Performs any other related duties that may be assigned from time to time.

Required Skills

• • Use and application of technology
• • Excellent problem-solving and decision-making skills
• • Presentation and reporting skills
• • Understanding of the Staff Orders and the Public Service Regulations
• • Good knowledge of Performance Management and Appraisal Systems
• • Good knowledge of HRM&D/People Principles and Techniques, including Recruitment, Manpower Planning Benefits Administration
• • Good knowledge of programme monitoring and evaluation framework
• • Good knowledge of Records and Information Management Policies, Access to Information, SHRMD Policies, etc.
• • Strong ability to synthesize multiple ideas and complex information into a coherent summary, as in reports and briefing notes, and to make cogent recommendation for the modification or creation of legislation, policies and programmes
• • Good knowledge of the Ministry’s Code of Conduct and HR policies

Qualifications

• • Bachelor’s Degree in Management Studies, Human Resource Development/ Management, Public Sector Management, Public/Business Administration, or a related discipline;
• • Five (5) years’ experience in a Human Resource Management environment with three (3) years’ in performance management functions.

Additional Information and Instructions

Applications accompanied by Résumés, along with the name, telephone number and email address of two (2) references (one must be a former/current supervisor), should be submitted no later than Thursday, 27th March, 2025 to: Senior Director, Human Resource Management and Development Ministry of Justice 61 Constant Spring Road, Kingston 10 or via Website 🔗 Click the Apply link to apply via MOJ Website The Ministry of Justice thanks all applicants for their interest, but only those shortlisted will be contacted.

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