Human Resource Officer (GMG/AM 4)

Summary

Under the general supervision of the Senior Human Resource Officer – Staffing, the Human Resource Officer is responsible for organizing and coordinating general HR activities relating to employee services, recruitment, selection, orientation and the administration of staffing policies for assigned Departments/Units within the Ministry in accordance to governing GOJ policies and procedures. 💰Salary: $2,803,771 - $3,770,761 JMD per annum

Responsibilities

• Key Outputs:

  • • Individual Work Plan Developed
  • • Recruitment Advertisements written and posted
  • • Applications reviewed and shortlisted
  • • Interviews and assessments coordinated
  • • Recruitment materials and tools prepared
  • • Background checks for successful applicants conducted and documented
  • • Recruitment notification and correspondence completed
  • • HRMC (Human Resource Management Committee) and HREC (Human Resource Establishment Committee) submissions researched and developed
  • • Annual/Quarterly/Monthly performance reports prepared
  • • Compensation policies interpreted and administered
  • • Payables & Payroll Branch advised of promotions/appointments/resignations/reassignments/secondments
  • • Submissions and payments re officers traveling overseas processed

• Technical/Professional:

  • • Provides advice on the interpretation and application of policies, regulations, and rules to employees and Managers.
  • • Administers Human Resource policies and procedures in keeping with the Staff Orders and the Public Service Regulations.
  • • Participates in the design, review/modification of tools and instruments geared at supporting Recruitment.
  • • Conducts research on related recruitment and general staffing issues as directed to inform HR Planning and analysis.
  • • Conducts and documents background checks for successful applicants.
  • • Conducts post-selection activities (letters of appointment, medical, etc.), ensuring that all relevant authorities/agencies are advised of the selection and all necessary documentation is completed.
  • • Liaises with the Confidential Registry regarding the preparation of personal files for new employees.
  • • Prepares profiles, staff recommendations, and letters in respect of acting assignments, appointments, promotions, re-assignments, and other related HR communiqués for all employees.
  • • Reviews and submits recommendations for promotions and acting appointments to the Human Resource Committee for final review.
  • • Advises the Payroll Section regarding staff appointments, promotions, assignments, transfers, and separations in accordance with directives of the HREC and HRMC.
  • • Provides assistance with the coordination and conducts the Ministry’s onboarding and orientation programs by developing schedules, coordinating logistics, and any other related duties to foster a positive attitude toward the Ministry’s organizational objectives.
  • • Prepares submissions and processes payments for airfare, per diem, incidental allowance, etc., for officers traveling overseas on official business.
  • • Updates service records to reflect changes in salary, job title and classification, and acting appointments.
  • • Liaises with the Employee Relations Unit regarding the preparation of Period of Service Records for all employees.
  • • Advises unit/divisional heads regarding the outcome of selection exercises.
  • • Keeps abreast of trends and changes in operations management and service delivery and recommends/implements changes where necessary to improve the service quality and productivity of the Branch and organization.

• Management/Administrative:

  • • Prepares Work Plans in accordance with PMAS (Performance Management and Appraisal System) standards.
  • • Participates in meetings, seminars, workshops, and conferences as required.
  • • Prepares reports and program documents as required.
  • • Contributes to and maintains a system that fosters a culture of teamwork, employee empowerment, and commitment to the Division’s and organization’s goals.
  • • Assists with the preparation and conducts presentations on the role of the Division/Unit for the Orientation and Onboarding program.

• Other:

  • • Performs any other related duties as assigned by the Senior HR Officer.

• Performance Standards:

  • • Annual Work Plan timely prepared and in accordance with PMAS format.
  • • Sound and feasible advice provided in accordance with established guidelines.
  • • Confidentiality, integrity, and professionalism displayed in the execution of duties and personal conduct.
  • • The assistance rendered to staff is accurate and applicable to the effective functioning of their duties.
  • • Reports and letters accurately prepared within the agreed timeframe and format.
  • • Accurate and comprehensive recommendations to the Human Resource Committees submitted within the agreed timeframe and in accordance with established standards.
  • • Recruitment and selection activities arranged and conducted within the agreed timeframe and in accordance with established standards.
  • • Staff movements effected in accordance with established procedures.
  • • Effective coordination and harmonious working relations maintained among internal and external customers.
  • • Recruitment and general staffing research conducted is evidence-based, accords with GOJ (Government of Jamaica) HR policies, and is timely.
  • • Recruitment advertisements written and posted in accordance with emerging HR thinking, SHRMD (Staffing, Human Resource Management Division) policies, the Public Service Regulations, and timeframes.
  • • Interviews and assessments coordinated in accordance with emerging HR thinking, SHRMD policies, the Public Service Regulations, and timeframes.
  • • Applications reviewed and shortlisted in accordance with emerging HR thinking, SHRMD policies, the Public Service Regulations, and timeframes.
  • • Recruitment materials and tools prepared in accordance with emerging HR thinking, SHRMD policies, the Public Service Regulations, and timeframes.
  • • Recruitment and general staffing reports and statistics prepared are evidence-based, accord with GOJ HR policies, and are timely.
  • • Background checks for successful applicants conducted and documented in keeping with agreed standards and timelines.
  • • Recruitment notification and correspondence completed in keeping with agreed standards and timelines.

Required Skills

• Core:

  • • Excellent Interpersonal Skills
  • • Good judgment, decision-making, and problem-solving skills
  • • Strong oral and written communication skills
  • • Confidentiality and Integrity
  • • Ability to work as part of a team & on own initiative
  • • Results & detailed-oriented
  • • Ability to influence and motivate others
  • • Strong customer service skills
  • • Strong time management skills

• Technical:

  • • Knowledge of the principles of public sector management
  • • Sound knowledge of Human Resource Management principles and practices
  • • Working knowledge of the Public Service Regulations
  • • Excellent presentation skills
  • • Working knowledge of statutes, legislations, regulations, policies, and procedures administered by the SHRMD (Staffing, Human Resource Management Division)
  • • Proficiency in the Microsoft Office suite and other program applications appropriate to assigned responsibilities
  • • Ability to work independently and make sound and reasoned decisions
  • • Advanced IT skills in relation to Word, PowerPoint, and Excel

Qualifications

• • Bachelor’s Degree in Human Resource Management, Management Studies, Public/Business Administration, or related social sciences with at least three (3) years of related working experience;
OR
• • Associate Degree in Administration/Management Studies or equivalent with at least four (4) years of related working experience.

Additional Information and Instructions

• Authority To:

  • • Request confidential employee records

• Specific Conditions Associated with the Job:

  • • Normal working conditions
  • • Required to work beyond normal working hours to meet deadlines

For Further Information, Please Contact The Senior Human Resource Officer At Ext. 5945 Interested Persons Are Invited To Submit Applications With RéSuméS No Later Than Friday, April 11, 2025 To The Address Presented Below. Director, Human Resource Management Ministry of Education, Skills, Youth and Information 2-4 National Heroes Circle Kingston 4 📧 Email: jobapplications@moey.gov.jm 📜 N.B. Please include the job title in the subject line of your email. Please note that only shortlisted applicants will be contacted.

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