Supervisor, Safety and Security - Safety and Security Branch

Summary

Under the supervision of the Director, Safety and Security the Supervisor, Safety and Security is responsible for developing, implementing and monitoring effective programmes for the establishment of a robust safety and security culture within the Department. The development of mechanisms to maintain transparency and efficiency, as well as business continuity. The Supervisor, Security and Safety will be required to work closely with the Director, Regional Divisions, as well as the

Responsibilities

• • The protection of physical infrastructure/office equipment/furniture, documents information and telecommunication assets;
• • The preparation of safety and security plans;
• • Investigation of complaints against members of staff, as well as identifying security and safety breaches;
• • The development of mechanisms to maintain transparency and efficiency, as well as business continuity.

• Management/Administration:

  • • Contributes to the development of the Section’s Budget, Operational and Unit Plan;
  • • Collaborates with supervisor in the preparation, signing and submission of Individual Work Plan;
  • • Manages the day-to-day operations and services of the Section, ensuring Unit/Individual Plans are aligned to the operational objective and budget of the Department and is executed;
  • • Prepares and submits to the Director, Safety and Security, status reports on activities of the Section, in keeping with Operational Plan and Work Plans;
  • • Keeps abreast with new security and safety-related technologies and recommends improvements;
  • • Represents the Department at meetings, conferences and other fora.

• Technical/Professional:

  • • Plans, executes, assesses and monitors all tasks assigned;
  • • Produces periodic and ad-hoc reports for every incident, security threat, and vulnerability reported or identified;
  • • Provides technical advice in support of the Department’s security policy, strategy, guidelines, standards and best practices;
  • • Contributes to the development of safety and security strategies, policies, procedures and plans to include cyber security;
  • • Develops and implements Standard Operating Procedures (SOPs) for handling future types of security incidents that could threaten the Department's operations;
  • • Assists with the development of security guidelines for the regulation of the postal sector, that is, to prevent theft, compromise, contamination, etc. of mail;
  • • Contributes to the development of information security, cyber security and protective security-related policies, as well as related guidelines, standards and best practices within the public sector;
  • • Performs proactive engagement to identify potential risks as well as threats to the postal sector and its stakeholders both locally and internationally;
  • • Ensures compliance with safety and security guidelines, standards and requirements;
  • • Participates in discussions for the development of Government safety and security strategy;
  • • Ensures that safety and security awareness training or sensitization sessions are conducted, in collaboration with the Human Resource Development Section;
  • • Ensures the development of training modules and technical documentation, in collaboration with the Human Resource Development Section;
  • • Ensures that access control and CCTV systems are installed and monitored, as well as an identification card system is acquired and managed;
  • • Coordinates the conduct of security/risk assessments and ensures that exercises are conducted to test the resilience of the infrastructure/office and operations;
  • • Assists the Director, Information Communication Technology in the investigation of computer security incidents, using appropriate analytical tools;
  • • Conducts knowledge sharing sessions with other technical personnel on lessons learnt or new findings within the Public Service;
  • • Ensures that all in-place security solutions for the Department are monitored for efficient and optimal operations;
  • • Ensures the design and execution of threat and vulnerability assessments, through security audits, investigations and surveys and the preparation of reports on mitigating strategies;
  • • Ensures that the investigation of complaints against members of staff are conducted to determine the veracity of claims;
  • • Ensures that the requisite safety and security exercises/drills are conducted as required;
  • • Ensures the establishment of the requisite partnerships with key stakeholders such as the Jamaica Constabulary Force, Major Organised Crime and Anti-Corruption Agency, Jamaica Defence Force etc. as well as various Private Security Companies;
  • • Ensures that all threats reported/received against any member of staff is addressed in a timely, appropriate and meaningful manner;
  • • Ensures the timely engagement and oversight of Private Security Companies and Officers to support the security architecture of the Department;
  • • Ensures/provides direct oversight and management of the Department’s internal Security Officer/Guard Force;
  • • Ensures the routine preparation of Standing or Work Orders for Security Officers and Security Companies.

• Human Resource:

  • • Participates in the recruitment of staff for the Section, recommends transfers, promotion and leave;
  • • Ensures the developmental and welfare needs of staff and security officers in the Regional Safety and Security Section are identified and addressed;
  • • Monitors and evaluates the performance of direct reports and recommends corrective actions where necessary;
  • • Establishes and maintains a system that fosters a culture of team work, employee empowerment and commitment to the Regional Safety and Security Section and the Department’s goal;
  • • Provides guidance to direct reports through coaching, mentoring and training, providing assistance and support as needed;
  • • Ensures that training and other needs of direct reports are adequately identified and addressed;
  • • Ensures that direct reports are aware of and adhere to the policies, procedures and regulations which affect the Section;
  • • Recommends vacation leave for direct reports, in keeping with established human resource policies;
  • • Recommends/administers disciplinary action in keeping with established human resource policies.
  • • Performs any other related duties assigned from time to time.

Desired Traits and Characteristics

• • Excellent oral and written communication skills;
• • Excellent interpersonal skills;
• • Excellent planning and organizing skills;
• • Excellent problem-solving and decision-making skills;
• • Strategic Vision: Ability to set and align with the long-term direction of the organization.
• • Use of Technology: Proficient in utilizing modern tools and platforms for efficiency.
• • Impact and Influence: Ability to sway decisions and foster positive outcomes.
• • Integrity: Upholding ethical standards and maintaining trustworthiness.
• • Initiative: Proactive in identifying opportunities and solving issues.
• • Compliance: Adherence to regulations, policies, and standards.
• • Goal-Oriented: Dedicated to achieving objectives within deadlines.

Qualifications

• • Bachelor of Science Degree in Security Management, Public Administration, Management Studies or other equivalent qualification from an accredited tertiary institution.
• • Experience in investigative techniques and knowledge of protective security is required;
• • Five (5) years working experience with three (3) years being at the middle management level;
• • Experience in Property Management or Asset Management would be an asset; and
• • Experience in the security/armed forces, private security, industry or investigative environment would be an asset.

Additional Information and Instructions

Special Conditions Associated with The Job: 📍 Field Work: This position may involve extensive fieldwork. ⚠️ Challenging Interactions: There may be encounters with disagreeable members of the public, staff, and other stakeholders who are aggrieved, aggressive, or of ill intent. How to Apply: 📄 Applications accompanied by résumés should be submitted no later than Wednesday, 18th December, 2024 to: Director, Human Resource Management and Development Post and Telecommunications Department 📍 6-10 South Camp Road, Kingston, CSO 📧 Email: hrunit@jamaicapost.gov.jm ℹ️ Subject Line: Supervisor, Safety and Security (GMG/SEG 3) – Safety and Security Branch 🔑 Important Notes: Only shortlisted applicants will be contacted. Ensure that a copy of this circular is placed at a strategic position on the Notice Board of the Ministry/Department/Agency and brought to the attention of all eligible officers.

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