Manager, Management Accounts (FMG/PA 2)

Summary

Under the general direction of the Director, Finance and Accounts, the Manager Management Accounts is responsible for managing the budget preparation process and funds management on behalf of the Revenue Protection Department (RPD) to ensure that limited, available resources are allocated in accordance with the RPD’s priorities and, in so doing, guides direct reports to realize the objectives and deliverables of the Branch. 💰$4,266,270 – $5,737,658 JMD per annum

Responsibilities

• Management/Administrative:

  • • Leads, guides and manages the Management Accounts Unit to achieve the strategic objectives of the FAB;
  • • Identifies and implements mitigating strategies to correct any underperformance against agreed and measurable targets;
  • • Provides leadership when allocating assignments, establishing targets and delivering the Unit’s output;
  • • Participates in developing the FAB’s Corporate and Strategic Plans, as well as its objectives, strategies and individual workplans;
  • • Participates in the preparation/maintenance of the FAB’s Procedural Manual;
  • • Ensures that staff members are provided with the appropriate tools, and have access to the relevant documentation to enhance their performance;
  • • Ensures that staff members are adequately trained in the preparation of management accounts;
  • • Convenes periodic team meetings to assess accomplishments and address any concerns which could impact and/or prevent the Unit from delivering output in accordance with agreed targets and timelines;
  • • Maintains cordial and professional relationships with external and internal stakeholders and visitors.
  • • Ensures that staff members follow the appropriate example which has been set;
  • • Represents the RPD at meetings, conferences and seminars.

• Technical/Professional:

  • • Ensures that Budgets and Cash Flows are prepared in accordance with Guidelines, Corporate Plans, Policy Priorities and resource availabilities;
  • • Ensures that the other Branches are aware of the importance of adhering to the appropriate deadlines of the Budget preparation process;
  • • Presents Consolidated Budget Estimates, in draft, to the Director FAB, ensure that estimates conform to prescribed guidelines;
  • • Prepares draft Expenditure Budgets for the Department through a process of consultation, co-ordination and consolidation, while ensuring that said Budgets are prepared in accordance with the following ➢ Ceilings and guidelines as outlined in the Budget Call and issued by the Financial Secretary; ➢ Objectives and strategies of the RPD as outlined in its Corporate Plan; and ➢ National Economic and Policy Priorities.
  • • Analyzes Budget Requests from other Branches/Divisions in detail, in order to ascertain if they reflect the appropriate level of allocations and are supported by realistic Implementation Plans;
  • • Prepares annual Estimate of Miscellaneous Revenue and/or Appropriations-in-Aid;
  • • Prepares the RPD’s budget statements in accordance with appropriate guidelines;
  • • Ensures that all expenditure is kept within budgetary limits in accordance with established guidelines;
  • • Implements and operates an effective Expenditure Management & Control System to include ➢ the allocation of monthly and quarterly warrants in accordance with agreed priorities; ➢ the implementation of an effective mechanism to contain expenditures within the warrant limits, through a system of commitment planning and control, ensuring that any Appropriations-in-Aid are fully utilized; ➢ ensuring expenditure against approved budget are met from the warrant allocation and not from unauthorized sources such as, withholding statutory and other approved deductions and/or diverting departmental revenue, and ➢ reviewing of all bank accounts on an on-going basis to ensure that no idle cash balances exist.
  • • Establishes and implements a methodology for budget implementation;
  • • Directs the preparation of ad hoc reports;
  • • Authorises transactions/vouchers.

• Human Resource:

  • • Provides leadership and guidance to the Unit’s staff members through coaching, mentoring and training and motivating them towards achieving all goals;
  • • Demonstrates the highest standards of ethical and moral conduct, in order to promote confidence and trust in the output of the Unit;
  • • Develops and manages performance by establishing and agreeing to goals and performance targets for each staff member;
  • • Manages the welfare and development of staff members through the timely preparation of performance appraisals and feedback, and makes recommendations for appropriate training, as required;
  • • Ensures that proper working conditions exist for the staff;
  • • Participates in the recruitment, transfer, promotion and cross-training processes for staff members of the Unit;
  • • Ensures that all staff members have knowledge of and adhere to the policies, procedures and regulations of the Department.

• Stakeholder Relationship:

  • • Adheres to the established service excellence principles, standards and deliverables for the Unit;
  • • Ensures that all staff members’ responsibilities with respect to customer service are respected, upheld and measured;
  • • Monitors and verifies the adequacy and effectiveness of the Unit’s performance in relation to customer service responsibilities;
  • • Perform any other related duties as assigned from time to time.

Required Skills

• • Excellent management, leadership and interpersonal skills.
• • Possesses high ethical conduct and integrity.
• • Competent in use of computer hardware with knowledge of relevant software applications.
• • Critical thinking with developed analytical skills, as well as abilities to identify risk and any attendant levels of impact.
• • Proficient in preparation and analysis of financial statements and other accounting reports.
• • An excellent knowledge of the RPD’s overall strategic plan and its responsibilities with respect to achieving its targets.
• • Teamwork.
• • Communication.

• Excellent knowledge of:

  • • Accounting Principles and Practices as well as Public Administration
  • • the Government of Jamaica’s (GOJ’s) Accounting Standards
  • • the Financial Administration and Audit Act, (The FAA Act, FAA Act Regulations and FAA Instructions), other legislation, and relevant financial circulars
  • • the public expenditure policy environment and goals.
• • Good knowledge of related GOJ Financial systems.
• • Knowledge of related GOJ operations and Public Sector matters
• • Working knowledge of Public Finance Legal Framework and Public Finance Management Reforms.

Qualifications

• • Bachelor’s Degree in Accounting/Management Studies with Accounting; or
• • BBA Degree from an accredited University; or
• • ACCA Level 2; or
• • NVQJ Level 5, Accounting; or
• • ASc. Degree in Accounting, MIND along with the Diploma in Government Accounting, MIND;

Additional Information and Instructions

• Special Condition Associated with the Job:

  • • This is a typical office environment; however, travelling may be required.
  • • There can be stress especially when meeting deadlines.
  • • Extended working hours may be required.

Applications accompanied by Résumés should be submitted no later than Monday, 3rd February, 2025 to: The Commissioner Revenue Protection Department 1 Shalimar Avenue Kingston 3 ✉️ Email: rpdjobs@mof.gov.jm ℹ️ Subject Line: Manager, Management Accounts (FMG/PA 2) Please note that only shortlisted applicants will be contacted.

Share This Job