Digital Records Clerk

Summary

The Filing Clerk in the People department is responsible for maintaining organized, accurate, and confidential employee records and HR-related documents. This role ensures the efficient retrieval and secure storage of files, supporting the overall operations of the People team.

Responsibilities

• File Management:

  • • Organize and maintain physical employee records.
  • • Label, sort, and categorize files for easy access.
  • • Archive outdated records in compliance with company policies and legal requirements.
  • • Scan and upload documents as requested
  • • Retrieve files and documents upon request.
  • • Ensure all documents are filed promptly and securely.
  • • Perform regular audits to ensure the accuracy and completeness of records.
  • • Report any discrepancies or missing information to the People Team
  • • Adhere to data protection and confidentiality policies when handling sensitive employee information.
  • • Ensure restricted access to personnel files based on authorization levels.

• Administrative Support:

  • • Support HR staff in document-related tasks and general clerical duties.

Required Skills

• • Proficiency in the use of MS office applications
• • Strong time management skills.
• • Attention to detail and accuracy in handling documents.
• • Proficiency in Microsoft Office Suite and basic knowledge of document management systems.
• • Ability to maintain confidentiality and handle sensitive information

Qualifications

• • High school diploma or equivalent.
• • Additional training in records management or administrative support is a plus
• • At least three (3) years working experience in a corporate environment

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